Public hearing needed for Board to adopt resolution requesting the State Board of Education to to waive the District's statutory bonding limit.

Staff is seeking a waiver of the statutory bonding limit of 1.25% for elementary school districts in order to issue remaining Measure H facility bonds.  Issuance of remaining bonds will cause the District's debt to be about 1.65% of the District's assessed valuation.  Measure H included a statement to the voters informing them that the District would likely seek a waiver of the statutory bonding limit. 

Public Hearing will be held regarding Layoff Resolution

The Board will be asked to take action on a Layoff Resolution in the Action section of this agenda.  This public hearing provides the opportunity for the public to speak on behalf of such topic.

Staff recommends approval of MOU with with Strategic Energy Innovations for Climate Corps Bay Area Fellow.

The District engaged a fellow from CCBA for 2014-15 with great success including support of our efforts to improve student pedestrian/bicycle safety, encourage safer vehicular transportation and a variety of educational sustainability activities.  The District wishes to continue this practice and hire a CCBA fellow for 2015-16 supported through SMCOE Safe Routes to School Grant.

Board approval needed for service agreements/contracts.

Staff recommends approval of the Strategic Energy Innovations MOU for CCBA Fellow.

Total cost for intern is $32,000 of which $28,000 will be funded through Safe Routes to School Grant similar to 2014-15.  $4,000 will be funded through general fund wellness program.

Staff seeks Board approval to dispose of obsolete Special Education tests

These assessment tools are outdated and have been replaced by updated versions and Board approval is required before publicly funded materials may be discarded.

Staff recommends Board approval to discard

None

Staff seeks Board approval to discard obsolete special education technology equipment.

Staff can use these materials and thus are recommending disposal. Board approval is required before materials may be discarded.

Staff recommends Board approval for discard.

None

Staff seeks Board approval to discard obsolete or broken technology equipment at Central Middle School and White Oaks

All equipment on this list is either broken or obsolete.

Staff recommends Board approval for discard.

None

Staff seeks Board approval to discard materials at Brittan Acres

Staff recommends motion for approval of discard. 

None.

Staff seeks Board approval to discard obsolete and surplus materials at Central Middle School

Staff recommends Board approval for discard

None

Staff seeks Board approval to discard technology at Brittan Acres

Staff requests to discard as this technology can no longer be used

Staff recommends Board approval for discard

None

Staff seeks Board approval for design/pre-construction services with GrowthPoint Structures.

GrowthPoint Structures is working in coordination with QKA regarding the design of new Charter Learning Center, a facility that will be predominately modular constructed.  GrowthPoint will prepare final architecture and engineering drawings for inclusion in master project package prepared for DSA to be submitted by QKA as the lead architect.  

Board approval needed for service proposals/agreements.

Staff recommends approval of agreement with GrowthPoint Structures for design and preconstruction services.

Cost of approximately $230,000 which is budgeted for under the CLC project financed through Measure H Bond Funds.

Staff seeks Board approval of contract with Organization Management System (OMS) with San Bernardino County Superintendent of Schools

Staff uses this system for registration for professional development programs/sessions during the school year. 

Staff recommends Board approval of contract.

This is an annual cost.

Staff seeks Board approval of agreement for Library Services with San Mateo County Office of Education (SMCOE).

Staff contracts with SMCOE for library support (as our Librarians are not credentialed). This contract also includes Charter Learning Center (CLC).  CLC reimburses SCSD semi-annually for their proportionate share.

Staff recommends Board approval of agreement.

This is an annual cost and based on enrollment (CBEDS count).

Staff seeks Board approval of Agreement with San Mateo County Office of Education (SMCOE) for Safe Routes to School Grant of $28,000.

The District wishes to receive $28,000 in grant funding to help assist in a number of Safe Routes to School initiatives including the hiring of program manager (CCBA Fellow) to coordinate educational programs.

Board approval needed for contracts/agreements.

Staff recommends Board approval of Agreement with SMCOE for Safe Routes to School Grant.

Grant of $28,000.

Staff seeks Board approval of contracts with Legarza Sports for PE, Athletic Director and Lunch Wellness services.

Legarza is providing elementary school PE services, noontime sports and wellness programming at all sites and athletic director services for middle school afterschool sports.  Elementary PE consists of 90 minutes per week for 35 weeks schedule in accordance with the District's academic calendar.   

Board approval needed for service agreements and contracts.

Staff recommends approval of service agreements with Legarza Sports.

The PE contract is $141,750; AD services $14,000 and Lunch Program $28,500.  The PE contract increased $31,500 from last year due to BA meeting 2 times per week rather than 1 and additional staff needed for higher number of students at Arundel.  The AD and Lunch Program costs remain the same as 2014-15.  These services are included in the 2015-16 budget.

Staff seeks Board approval of contract with WINGS for special education services

This is part of the original contract for this school year and based upon IEP needs for ESY services

Staff recommends Board approval of contract

This is the original/first presentation of this contract to the Board and is part of the adopted budget.

Staff seeks Board approval of contract with Secure Transportation for bussing of special education students

Students placed in NPS require specialized transportation to/from school.

Staff recommends Board approval of contract.

This is the original/first presentation of this contract to the Board and is part of the adopted budget.

Staff seeks Board approval of contract with Peninsula Associates for Assistive Technology services

Site staff doesn't currently have specialized skill set in the area of assistive technology and thus has to contract for these services

Staff recommends Board approval of contract

This is the original/first presentation of this contract to the Board and is part of the adopted budget.

Staff seeks Board approval of contract with Avalon Academy for special education services

Student requires specialized special education support through an NPS placement. 

Staff recommends Board approval

This is the original/first presentation of this contract to the Board and is part of the adopted budget.

Staff seeks Board approval of contract with Avalon Academy for special education services

This student requires a specialized placement in an NPS.

Staff recommends Board approval of contract.

This is the original/first presentation of this contract to the Board and is part of the adopted budget.

Staff seeks Board approval of contract with ALLS for speech/language services

Student requires specialized augmentative communication services.

Staff recommends Board approval

This is the original/first presentation of this contract to the Board and is part of the adopted budget.

Staff seeks Board approval of contract with ALLS for speech/language services

This student requires specialized speech/language AAC services

Staff recommends Board approval of contract

This is the original/first presentation of this contract to the Board and is part of the adopted budget.

Staff seeks Board approval of contract with PALS for behavioral services

Student requires specialized behavioral services

This is a new contract and it was part of the adopted budget.

Staff seeks Board approval of contract with PALS for behavioral services. 

This student has autism and rehires specialized behavioral support

Staf recommends approval of contract.

This is a new contract and it was part of the adopted budget.

Staff seeks Board approval of contract with PALS for behavioral services.

This student has autism and requires specialized behavioral support.

Staff recommends Board approval.

This is a new contract and it was part of the adopted budget.

Staff seeks Board approval of contract with PALS for behavioral services.

Student has autism and requires specialized behavioral supports

Staff recommends Board approval

This is a new contract and it was part of the adopted budget.

Staff seeks Board approval of contract with All Hands In for behavioral services

Staff recommends Board approval of contract

This is the original/first presentation of this contract to the Board and is part of the adopted budget.

Staff seeks Board approval of contract with All Hands In for behavioral services

Student has autism and requires specialized behavioral supports.

Staff recommends Board approval of contract

This is the original/first presentation of this contract to the Board and is part of the adopted budget.

Staff seeks Board approval of contract with All Hands In for behavioral services.

Student requires specialized behavioral support services.

Staff recommends Board approval.

This is the original/first presentation of this contract to the Board and is part of the adopted budget.

Staff seeks Board approval of contract with All Hands In for behavioral services.

Student requires specialized behavioral services due to autism.

Staff recommends Board approval.

This is the original/first presentation of this contract to the Board and is part of the adopted budget.

Staff seeks Board approval of contract with All Hands In for behavioral services

Student requires specialized special education services for behavior.

Staff recommends Board approval

This is the original/first presentation of this contract to the Board and is part of the adopted budget.

Staff seeks Board approval of contract with All Hands In for behavioral services

Student requires special education supports for behavior due to special education needs.

Staff recommends board approval.

This is the original/first presentation of this contract to the Board and is part of the adopted budget.

Staff seeks Board approval of contract with All Hands In for behavioral services

Student requires special education supports for behavior due to special needs

Staff recommends Board approval

This is the original/first presentation of this contract to the Board and is part of the adopted budget.

Staff seeks Board approval of the contract with All Hands In for behavioral services

Student's special needs require specialized behavioral supports

Board recommends Board approval.

This is the original/first presentation of this contract to the Board this year and it was not part of the adopted budget. Thus, it is a negative impact of $572.00 on the budget.

Staff seeks Board approval of contract with All Hands In for behavioral services

Student requires specialized supports in the area of behavior.

Staff recommends Board approval

This is the original/first presentation of this contract to the Board and is part of the adopted budget.

Staff seeks board approval of the contract with All Hands In for behavioral services

Student requires specialized behavioral supports

Staff recommends Board approval

This is the original/first presentation of this contract to the Board and is part of the adopted budget.

Staff seeks Board approval of contract with All Hands In for behavioral services

Student requires specialized behavioral support services due to special needs.

Staff recommends Board approval

This is the original/first presentation of this contract to the Board and is part of the adopted budget.

Staff seeks Board approval of contract with All Hands In for behavioral services

Student requires specialized behavioral support due to special needs.

Staff recommends Board approval

This is the original/first presentation of this contract to the Board and is part of the adopted budget.

Staff seeks Board approval of contract with Starfish Therapies for physical therapy services

Student requires specialized physical therapy services.  We do not have a PT on staff and thus, these services are contracted out to support the student's needs.

Staff recommends Board approval.

This is the original/first presentation of this contract to the Board and is part of the adopted budget.

Staff seeks Board approval of contract with Starfish Therapies for physical therapy services

Student requires physical therapy support and given that we do not have district hired physical therapists, we must contract for these required support services.

Staff recommends Board approval

This is the original/first presentation of this contract to the Board and is part of the adopted budget.

Staff seeks Board approval of contract with All Hands In for behavioral services

Student requires specialized support for behavior.

Staff recommends Board approval

This is the original/first presentation of this contract to the Board and is part of the adopted budget.

A warrant report is included on the consent agenda each month for the Board to review.

Various warrants are processed during the course of the year, which the Board of Trustees is requested to approve. 

Staff seeks approval of the Warrant Report

Staff recommends Board approval of Play Works proposal for LEAP preschool structure.

Play Works will be installing a play structure and rubberized surface for LEAP preschool relocation at Heather Elementary School.  This play structure will be shared with SMARTE Preschool program in keeping with the plans and opportunities for collaboration between the two programs.

Board approval needed for service agreements/contracts.

Staff recommends Board approval of the Play Works preschool play structure.

Approximately $70,000 which will be split between LEAP Project budget and SMARTE Prechool.

Staff seeks Board approval of contract with Community Gathepath for Alternative-Augmentative Communication (AAC) services

Special Education student requires specialized AAC services.  We are currently training in-house Speech-Language Pathologists to develop this expertise; however, in the interim we are contracting to provide these services to the student.

Staff recommends Board approval.

This was part of the adopted budget. 

Staff seeks Board approval of contract with Community Gatepath for Alternative-Augmentative Communication (AAC) services.

Special Education student requires specialized AAC services.  We are currently training in-house Speech-Language Pathologists to develop this expertise; however, in the interim we are contracting to provide these services to the student.

This contract was included in the adopted budget.

Staff seeks Board approval of contract with Community Gatepath for Alternative-Augmentative Communication (ACC) services.

Special Education student requires specialized AAC services.  We are currently training in-house Speech-Language Pathologists to develop this expertise; however, in the interim we are contracting to provide these services to the student.

Staff recommends Board approval

This was part of the adopted budget.

Staff seeks Board approval of contract with Community Gatepath for Alternative-Augmentative Communication (AAC) services

Special Education student requires specialized AAC services.  We are currently training in-house Speech-Language Pathologists to develop this expertise; however, in the interim we are contracting to provide these services to the student.

Staff recommends Board approval

Staff recommends approval of Lease LeaseBack Agreement with Anza Engineering Company for Heather School LEAP relocation.

In preparation for the building of the new CLC facility, the current site at upper TL will need to be cleared and prepared for construction.  At its meeting of January 15, 2015, the Board directed staff to implement plans to relocate the District's LEAP Preschool Program for this site to Heather Elementary School.

Working with the District's Owner Representative, several firms were considered for this project to be completed before the start of the 2015-16 school year.  Anza was selected due to its competitive pricing, recommendation by other districts, timeliness, and superior work it has done on past District projects.

At its meeting of June 18th, the Board approved staff recommendation of engaging Anza Engineering for this project.

Board approval needed for contracts and service agreements.

Staff recommends Board approval of the Lease LeaseBack Agreement with Anza Engineering Company.

The proposal is approximately $426,000 which will be funded through the Measure H Facility Bond Program.  This project is budgeted at around $500,000 which includes relocation expenses in addition to design, contingency, bonding, and other soft cost expenses.

Staff seeks Board approval of MOU with Music For Minors for Voicebox (San Carlos After-School Choir) services

This contract is similar to last year's contract and allows students from either Central or Tierra Linda to participate in after school choir.  Registration is done through SMART-E. Music for Minors provides instructor and accompanist. Students in 6th, 7th and 8th grade are eligible for participation.

Staff recommends approval.

This was included in the adopted budget.

Staff seeks Board approval of MOU with Music for Minors for music instruction at the elementary schools. 

This contract is generally similar to past years in terms of content and deliverables.The most notable difference is the expansion of the number of weeks of music instruction provided increasing from 24 to 30 weeks of services.  Based upon teacher feedback and given current budgets, we were able to increase number of seeks to support students and staff.  All TK through 4th grade classes will be provided weekly instruction totaling 30 weeks during the 2015-2016 school year.

Staff recommends approval.

The cost differential for the additional 6 weeks is $32,666.71

Staff seeks Board approval of MOU with Charter Learning Center for Occupational Therapist services.

Historically, the district has provided special education support services for CLC including Occupational Therapist (OT) and Speech-Language Pathologist (SLP); however, due to district needs we were unable to provide the increased hours needed by CLC for SLP services. Therefore, they decided to hire their own SLP for the coming year.  We will still be able to provide OT services as specified in this MOU.

Staff recommends Board approval.

There is no financial impact as CLC reimburses the District for the specified amount of hours including health and welfare costs.

Staff seeks approval of presented personnel report.

Staff recommends approval of presented personnel report.

Staff seeks approval of minutes from Regular Board Meeting held on March 12, 2015.   

Motion to approve minutes from March 12, 2015.  

Staff seeks approval of minutes from Regular Board Meeting held on March 26, 2015

Motion to approve minutes for regular board meeting on March 26, 2015. 

Staff provides the Board with quarterly report on the status of Williams related complaints.  This report is for the period 4/1/15 - 6/30/15.

Each district is required to send a copy of this report to the County Superintendent after is has been submitted and publicly reported to the Board of Trustees.  The District had no Williams  Complaints dither the person April 1, 2015 - June 30, 2015.

Staff submits it Williams Quarterly Report per Ed code 35186 and Board policy - no complaints filed.

Staff recommends approval of Williams Report submitted to Board.

None.

The Board is asked to consider the approval of the presented Intern Agreement with Notre Dame de Namur University for the period of July 1, 2015 - June 30, 2020.

The attached agreement follows our liability insurance guidelines as set forth by San Mateo County Schools Insurance Group (SMCSIG).  The presented agreement would retroactively take effect July 1, 2015 through June 30, 2020.

Staff recommends approval of the presented Intern agreement with Notre Dame de Namur University.

The Board is asked to consider the approval of the presented Student Teacher Agreement with Notre Dame de Namur University for the period of July 1, 2015 - June 30, 2020.

The attached agreement will supersede the current student teacher agreement with Notre Dame de Namur University.  This revised version follows our liability insurance guidelines as set forth by San Mateo County Schools Insurance Group (SMCSIG). The presented agreement would retroactively take effect July 1, 2015 through June 30, 2020.

Staff recommends approval of the presented Student Teacher Agreement with Notre Dame de Namur University.

No direct fiscal impact

Staff will update Board on progress made on developing, and timeline for completing, a three-year District Technology Plan. 

San Carlos School District is in the process of developing a Technology Plan in support of the Strategic Plan.

Historically, the California Department of Education required submission of a District Technology Plan every three years in order to establish eligibility for specified funding programs. With the advent of the LCAP reporting process, the state no longer requires Districts to submit a Tech Plan. However, the CDE strongly encourages Districts continue the formal Tech planning process based upon the Revised State Tech Planning Template to inform LCAP reporting.

Staff will provide a review of progress to date and articulate next steps leading to the presentation of a draft Tech Plan for a Board Meeting in October.

This is an informational presentation for the Board.

Staff seeks direction from Board regarding drafted response to Civil Grand Jury report

Staff is providing the Board with the District's drafted response to the Grand Jury report for Board discussion and staff direction. Drafted response has been reviewed by counsel.

No direct financial impact

Staff seeks Board comments and direction regarding vetting and approving revisions to the Strategic Plan. 

Staff seeks Board comments and feedback regarding process for revising the Strategic Plan. The Board reviewed and suggested edits to the Strategic Plan during its Annual Retreat on June 22, 2015.  Prior to this afternoon's Board Meeting, Administration will have shared the attached draft of the revised strategic plan with the principals at the August 11th AC Retreat. Principal feedback will be shared with the Board this evening.  Trustees will be asked to provide input to the Superintendent regarding how they would like to see staff and community engaged in this process. 

*** This item was changed from Information/Presentation to Discussion on Monday, August 10th at 11:26 AM.  

Staff seeks Board feedback.

No direct fiscal impact

Staff seeks Board direction regarding early admission for Transitional Kindergarten students pursuant to new legislation AB 104.

The Governor recently approved AB 104 which permits (but does not require) districts to allow transitional kindergarten students who will turn 5 during the school year to be enrolled on the first day of school.  In essence, it leaves the decision making in the hands of the district.  Staff's current recommendation is to stay the course and to admit only students whose birthdays fall between the designated Transitional Kindergarten eligibility dates.  None of the changes within this legislation require changes to existing policy and unless indicated as desired by the Board. Attached is the opinion and guidance from counsel. Staff is seeking direction and verification that they do not wish to change policy regarding age of admission with respect to Transitional Kindergarten entrance.

No direct fiscal impact

Staff seeks Board approval of Resolution 1:15/16 requesting the San Mateo County Tax Collector to place the Measure P Parcel Tax Measure levy on the property tax roll for collection.

The San Mateo County Controller's Office requires a Board resolution authorizing them to place and collect the Measure P parcel tax on the Property Tax roll.  The total amount of tax per parcel is $246.60 that will be included in the 2015-16 Property Tax roll.  By specifying the years 2015-2016 through 2020-21 (when the tax expires) the District will not need to submit a yearly resolution.

Board approval of Resolution 1:15/16 is needed in order for the San Mateo County Controller's Office to levy the Measure P parcel tax.

Staff recommends approval for Resolution 1:15/16.

Measure P parcel tax will generate approximately $2,238,493 annually.

Staff seeks Board approval of Resolution #2:15/16 requesting waiver from State Board of Education of District's statutory Bonding Limit.

The Education Code provides that bonds of an elementary school district may be issued in amounts up to a statutory bonding limit of 1.25% of the district's assessed valuation, as calculated by the county assessor.  The District's outstanding bonds from all ballot measures currently total approximately $88,519,321.40, compared to a bonding capacity of $91,31,663.05.  The District has remaining Measure H bonding authorization of $36,002,100.70.  In order to issue these bonds within the statutory bonding limit would require an unknown delay until assessed valuation can grow or outstanding bonds can be paid down in sufficient amount.  Delaying issuance of the remaining bonds will drive the building program and master plan off schedule and likely increase costs significantly.

The State Board of Education has the power to waive certain provisions of the Education Code, and has on several occasions waived the bonding limit for school districts.  Measure H included a statement to the voters informing them that the District wold likely seek a waiver of the statutory bonding limit.  If the State Board grants the waiver, staff estimates that issuance of the bonds would cause the District's debt to be at approximately 1.65% of the District's assessed valuation, and that debt would be above the bonding limit of 1.25% of the District's assessed valuation until approximately 2019-2020, depending on actual growth of property values in the District.  Bonds would be issued such that the property tax rate would not exceed the promise to the voters and the Proposition 39 limit of $30 per $100,000 of assessed valuation.  The Bonds would be issued during the late fall of 2015.

 Proceeding adoption of this resolution, the Board will conduct the requisite public hearing.  This resolution will authorize District staff to submit the waiver request to the State Board, and to work with State Board staff as required to document and support the request. 

Board approval of Resolution #2:15/16 is needed in order for staff to submit waiver request to State Board of Education allowing the District to issue remaining Measure H bonds.

Staff recommends the Board adopt Resolution #2:15/16.

Allows District to issue remaining Measure H Bonds and keep to building program schedule.  Delaying issuance will likely increase construction costs significantly.

Staff seeks Board approval of Resolution #3:15/16 and #4:15/16 for funding application with State Allocation Board in light of potential 2016 state facility bond initiative.

Efforts are currently underway to place a State School Facility Bond on the November 2016 ballot as the existing bond program is exhausted of funds.  With the upcoming completion of the new CMS facility, it is prudent for the District to apply for State funding and place this new construction project on the State's "Applications Received Beyond Bond Authority List."  There are numerous elements required as part of this application including Board Resolutions that identifies the District's intended projects and site locations while acknowledging that the State Bond Program is currently out of funds.  Other components of this application pertain to specific aspects of the CMS project  including DSA approval and project costs.

There is no guarantee of state funding and there are a number of critical steps to involved, the most important being passage of a new state bond measure.  Regardless, staff will move forward with its application for potential CMS funds.

Board approval of Resolution #3:15/16 and #4:15/16 is needed in order for District staff to complete its application for potential state funding of the new CMS facility.

Staff recommends the Board adopt Resolution #3:15/16 and #4:15/16.

Unknown at this time.

The Board will vote on the naming of the new 4-5 school as Arroyo School.

At the last meeting of the Board, it was agreed to name the new school to open in the 2016-2017 school year, Arroyo School. As stated in Board Policy 7310 "the Board shall hold a public hearing at which members of the public will be given the opportunity to provide further input." Upon completion of this evening's public hearing the Board will vote on naming the new school "Arroyo School." 

Staff recommends naming the new school Arroyo School.

None.

The Board is asked to consider the approval of the presented variable term waiver request for a School Counselor (K-4) for the 2015-16 school year.

The Commission on Teacher Credentialing allows as a final resource, the request for a variable term waiver to authorize an employee to work in a credentialed position without having completed the required credential.

Ms. Shannon McGilloway was hired as a School Counselor for White Oaks Elementary (K-4).  She is a licensed Family Therapist, has a Masters in Counseling Psychology and a Bachelors in Psychology.  She is currently pursuing her Pupil Services credential in School Counseling.  Ms. McGilloway has 7 years of private elementary school counseling experience.  Although there were many applicants, the majority of the applicants were limited to High School or Middle School experience.  She was the top choice among all of the applicants interviewed by the White Oaks staff.

Staff recommends approval of the presented Variable term waiver request for a school counselor for the 2015-16 school year.

The Board is asked to consider approving the presented resolution to layoff a P.E. Associate.

After reconfiguring the Physical Education program at the elementary sites, the District finds it necessary to eliminate the services provided by the Physical Education Associate as permitted by Education Code 45117.  In order to allow for the required 60 day notification to the affected employee, the layoff effective date will be October 13, 2015.

Staff recommends approval of the presented layoff resolution #5:15/16.

Attached is the presented Personnel Report containing the employee affected by the Layoff Resolution presented for approval during the Action section of this Agenda.

Staff recommends approval of the presented Layoff Personnel Report.