Each school site has engaged parents, educators, employees and the community to establish this LCAP plan. The plan describes the school district’s overall vision for students and processes of engagement, provides updates on last year's goals/actions, proposes new annual goals and specific actions the district to achieve the strategic plan in the 2015-2018 school years. This LCAP also addresses the eight areas identified as state priorities and demonstrates how the district’s budget will help achieve the goals as well as how we will assess progress in achieving desired outcomes.

During the 2014-2015 school year,  our district implemented six separate LCAPs (one per school). however, this year we were approved to consolidate these six LCAPs into one single district LCAP. 

Completion of this public hearing is required component of this process so these may be finalized and presented to the Board for adoption at the June 25, 2015 Board meeting.

Budget implications are outlined in the LCAP according to the local control funding formula.

The Board is required to adopt a budget before July 1, 2015.  The County Superintendent of Schools will then approve, conditionally approve, or disapprove the Adopted Budget by August 15, 2015.

Staff has presented preliminary 2015-16 budgets to the Board on May 28, 2015 and June 11, 2015 in preparation of adopting a 2015-16 budget.  After the Adopted Budget, the Board must certify whether or nor the District is able to meet its financial obligations for the remainder of the fiscal year and two subsequent years at each of the two interim reporting periods (First Interim for the period ending October 31, and Second Interim for the period ending January 31).  The certification is stated as being positive, qualified or negative.  A positive certification means the District is able to maintain a reserve above the State mandated minimum of 3% for the current and subsequent years.  A qualified certification would result if any of those years fell below 3%, but remained above zero.  A negative certification would mean the District has exhausted all reserves and is not able to meet its financial obligations over the three year period.

 Education Code Section 42127 provide authority to the County Superintendent to take certain actions necessary to ensure that the District meets its financial obligations if at any time they determine that a district may be unable to do so for the current of two subsequent years of it a district has a qualified or negative certification. 

To allow public comment to be hear regarding the 2015-16 Budget.

No motion needed.

The proposed 2015-16 Budget contains significant positive news based on the passage of Measure P Parcel Tax on May 5, 2015 and the substantial increases in one-time and LCFF funding provided in the Governor's May Revision.

The District is able to address numerous programatic and support needs long desired but unable to implement due to lack of one-time and ongoing funding. Further, the proposed budget reflects a 3 year salary and health and welfare agreement reached with SCTA and CSEA.  Finally reserve levels are stabilized at rather healthy levels of 13.35% in 2015-16, 13.89% in 2016-17 and 14.06% in 2017-18.

The Board directed staff to keep in mind three overarching principles in the preparation of the 2015-16 Budget: 1) maintain a balanced budget; 2) achieve a 12% to 13% reserve level; and 3) be cautious of overly committing funds until the State legislature has weighed in and passed the Governor's proposed budget this summer.  The 2015-16 budget reflects this directive with key items to be reviewed during 1st Interim Reporting process in the fall.

To allow public comment to be heard regarding balance in excess of minimum reserve requirements.

If the District's combined Assigned and Unassigned/Unappropriated Fund Balances in Fund 01- General Fund 17 and Fund 17- Special Reserve Fund are in excess of the minimum reserve level, the district must provide for public hearing: 1) the minimum recommended reserve for economic uncertainties; 2) the combined assigned and unassigned ending fund balances in excess of the minimum; and 3) a statement of reasons that substantiates the need for an ending fund balance that exceeds the minimum reserve requirement.

The attached document addresses these points above. 

Staff seeks Board approval of revised contract with PALS for behavioral services.

Staff recommends Board approval. 

This contract was added during the year and was not in the adopted budget. 

Staff seeks Board approval of revised contract with ALLS for behavioral services.

Staff recommends Board approval.

This contract was in the adopted budget.

Staff recommends approval of Agreement for Professional Services with the legal firm of DWK

DWK provides Labor, HR CEQA, and Land Use legal advice to the District. The agreement allows use of DWK to represent the District as neeeded.

Board approval needed for service agreements.

Staff recommends motion to approve Agreement for Professional Legal Services with legal firm of DWK.

Legal services are budgeted and funded through the District General Fund.  Land Use and CEQA expenses directly related to FMP projects are funded through the Measure H Facility Bond Program.

Staff seeks approval of Mont/Rose moving proposal for LEAP relocation project.

The LEAP portables located at upper TL will be emptied shortly in order to allow for their relocation at Heather Elementary School.  The proposal includes moving costs in addition to two month storage while the portables are being relocated and installed at the Heather site.

Board approval needed for service agreements/proposals.

Staff recommends Board approval of the Mont/Rose proposal for moving services.

$14,196.86 fee to be funding through the Measure H Facility Bond Program.

Staff recommends approval of the LEAP Move Coordinators proposal.

 This proposal pertains to the coordination of LEAP preschool move from upper TL to Heather Elementary School.  Lou Prsha, Sue Tuttle Move Coordinators will arrange and oversee this move for the District.

Board approval needed for service agreements/proposals.

Staff recommends Board approval of Lou Prsha, Sue Tuttle Move Coordinators proposal.

Not to exceed $5,240 to be funded through the Measure H Facility Bond Program.

Staff recommends approval of E-rate services agreement with the Miller Institute for Learning and Technology.

The District desires technology related labor and consulting services to support its ongoing E-rate needs and continue its engagement with the Miller Institute for Learning with Technology.  

Staff recommends the Board approve E-rate services agreement with the Miller Institute for Learning and Technology

Fixed fee contract of $6,300 which is funded through General Fund.

Staff recommends approval of $1,000 contribution to CMS from Rotary Club of San Carlos

The Board determines whether or not to accept a donation for school or District purposes.  This gift is in support of College, Career Readiness class.

Board approval needed for gifts/contributions made to a school and/or District.

Staff recommends Board approve of $1,000 gift from Rotary Club of San Carlos to CMS.

$1,000 contribution

Staff seeks approval of agreement with American Guard Services (AGS) for crossing guard services for Tierra Linda and Central Middle School campuses.

The District implemented a pilot program for 2014-15 to address student pedestrian safety by implementing a crossing guard service at Dartmouth/San Carlos Ave. and Arroyo/Cedar intersections.  Total costs were $22,866 of which the City of San Carlos reimbursed the District one half of this amount.  The program met with outstanding success and was mention repeatedly by parents as a program they would like to see continued and enhanced.

The 2015-16 program will add a crossing guard who will be stationed at the Brittan/Cedar intersection in the morning and Arroyo/Cedar in the afternoons.  Total cost will be $36,180 of which the City of San Carlos will pay for half. 

Board approval needed for service contracts.

Staff recommends the Board approve the American Guard Services Agreement.

Total cost of $36,180 of which The City of San Carlos will pay half - District impact $18,090 which is budgeted and funded by District's General Fund.

Staff seeks Board approval for TRC proposal for geotechnical observation and testing services related to the Heather MUR project.

DSA requires geotechnical observation and testing services pertaining to the Heather MUR modernization project.  TRC was selected through RFQ process as one of the District's specialized consultants for such services.

Board approval needed for service agreements.

Staff recommends the Board approve the TRC proposal for geotechnical observation and testing services related to the Heather MUR modernization project.

Fee of $4,440 to be funded by the Measure H Facilities Bond Program.

The Measure "H" Bond Program Citizens' Bond Oversight Committee will submit its Annual Report for 2014-15.

The Board created the Citizens' Bond Oversight Committee in light of the passage of Measure H Facility Bond on November 6, 2012.  This election was conducted under Proposition 39 requiring the establishment of such committee in order to satisfy the Proposition's accountability requirements.

The Committee has had five public meetings since its creation and is submitting its Annual Report and Statement of Compliance.

 Lauren Pachkowski, Committee Member and Liaison to the SCSD Governing Board will submit and present the Committee's Report. 

Measure H Citizens' Bond Oversight Committee Annual Report must be submitted to the Governing Board per Prop. 39 accountability requirements.

Information/Presentation item - no action required.

No financial impact.