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Board of Education Regular Board Meeting
San Carlos ESD
June 11, 2015 6:00PM
San Carlos School District Board Room 1200 Industrial Road, Unit 9B, San Carlos, CA 94070 Closed Session 6PM / Open Session 7PM

1. Call to Order
2. Announcement of Closed Session
3. Public Comment of Closed Session Items
4. Adjourn to Closed Session
5. Closed Session
5.A. Public Employee Performance Evaluation - Superintendent Evaluation G.C. 54957
5.B. Conference with Labor Negotiators: Agency Representative: Board President, Carol Elliott; Unrepresented Employee: Superintendent, Craig Baker
5.C. Conference with Labor Negotiators G.C. 54957.6 Agency Designated representatives: Robert Porter and Craig Baker; Employee Organizations: SCTA
Speaker:
Craig Baker, Superintendent
6. Reconvene to Open Session
Time Certain:
7:00 PM
7. Report from Closed Session
8. Approval of Agenda
9. Special Recognition
9.A. Special Employee Recognition
Quick Summary / Abstract:
Staff and School Board will recognize employees retiring from the San Carlos School District at the end of this school year.

Rationale:
Staff and Board members wish to honor Angela Seller who has dedicated many years and contributions to the students of San Carlos School District. Ms. Seller began her employment with the District in 1997.




 
10. Communications
Quick Summary / Abstract:
Comments from the Public for any Items not on the Agenda: Persons wishing to address the Board on any item except personnel are invited to do so.  In the interest of time and order, presentations from the public are limited to 3 minutes per person, per topic. 

Attachments:
Public Participation Guidelines for Board Meetings
11. Comments
11.A. Employee Group Comments
11.B. Board Member Comments
11.C. Superintendent Comments
12. Discussion Items
12.A. Analysis and Discussion of Measure P Results
Speaker:
Jared Boigon & Mia Hodge from TBWB
Quick Summary / Abstract:

School Board Trustees will review data from the recent Measure P election to try and capture lessons learned.  Present will be Jared Boigon and Mia Hodge from TBWB, the consultants who provided guidance through the process, along with members of the Citizens Committee that spearheaded the passage of the measure.  The discussion will be led by TBWB.  

Comments:

Mr. Boigon and Ms. Hodge will bring to the meeting a powerpoint presentation that will have included, among other items, the following:  

- Election results
- Voter turnout
- Impact of messaging and voter targeting
- Result of grassroots efforts



12.B. Budget Update
Quick Summary / Abstract:

Staff seeks direction from the Board regarding 2015-16 Budget.  Board Members will consider the multi-year projections and priorities for potential program enhancements.


Comments:

As follow-up to the May 28 Board Meeting Budget agenda item, staff will present revised budget assumptions and expenditure recommendations.  

Staff reviewed compilation of potential program enhancements and budget priorities known as "Craig's List" at last Board Meeting.  Board direction at that time was to maintain a balance budget while achieving 12% to 13% reserve levels.  The Board also wished to exercise caution about budgetary commitments until the state legislature had finalized the Governor's May Revise.  Staff has subsequently analyzed the 2015-16 budget incorporating on-going and one-time budget events that meet the overarching board objectives.

*** 6/8/15 at 3:20PM - Two documents were posted to the agenda for review.  

Rationale:

The District is required to adopt a budget by June 30, 2015 with a public hearing for both the Budget and Local Control Accountability Plan (LCAP).  This is the second discussion of the 2015-16 budget.


 
Recommended Motion:

Staff seeks input and direction from Trustees regarding 2015-16 Budget priorities and program enhancements in order to present a final budget for the Board's June 18th Board meeting.


Financial Impact:
State deadline for 2015-16 Budget Adoption is June 30, 2015.
Attachments:
Budget Assumption for FY 2015-2016
MYP Update
12.C. Strategic Plan Dashboard and Data Presentation
Quick Summary / Abstract:

Staff will review progress in meeting 2014 - 2015 strategic goals and present preliminary dashboard representations of district and student data, as well as on review of District professional development activities. 


Rationale:

Staff wishes to present a review of progress toward strategic goals, district dashboards, and professional development activities for Board discussion and guidance regarding plans for 2016 - 2017 school year.

 
Financial Impact:

None anticipated at this time.

Attachments:
Dashboard and Data Presentation June 2015
12.D. LCAP Update
Quick Summary / Abstract:
Staff will provide the Board with an update on LCAP 
Comments:
District and site administrators have been working with staff, students, parents, and other stakeholder groups to analyze, review and update this past year's  LCAP.  Staff will present a draft of the new 2015-2018 LCAP.

Staff will revise the LCAP based upon this feedback, post for public inspection on Monday, June 15th and bring to hearing on Thursday, June 18th. 
Recommended Motion:
Staff seeks Board input and feedback.
Financial Impact:
No direct impact; however, decisions and goals within the LCAP due have significant fiscal implications. 
Attachments:
LCAP Draft for 2015-2016
13. Consent Agenda
Rationale:
Consent agenda items are those considered routine and for which general agreement among board members is expected, and as such do not need discussion before a vote.  Unless a board member requests that an item be removed for discussion, the entire package is voted on at once without explanation or comments.  

 
13.A. Approval of Agreement for Fiscal Budget Services with School Services of California
Quick Summary / Abstract:
Staff seeks Board approval of School Services Agreement
Comments:
School Services of California provides fiscal and policy updates and information which the District has utilized for many years.  Staff finds their analysis and insights helpful and useful in understanding and preparing for the many nuances of state financing and policy setting.
Rationale:
Board approval needed for service agreements.
 
Recommended Motion:
Staff recommends Board approval of agreement for fiscal budget services with School Services of California.
Financial Impact:
Contract expense of $3,360 for the 2015-16 fiscal year which is budgeted in the general fund.
Attachments:
Agreement for Fiscal Budget Services with School Services of California
13.B. Approval of 2015-2016 School Board Meeting Calendar
Quick Summary / Abstract:
Staff seeks approval of the School Board Meeting Schedule for 2015-2016. 



Attachments:
Proposed 2015-2016 Board Meeting Calendar
13.C. Approval of Proposal for Oversight/Monitoring Activities and Associated Close-Out Report for Arroyo Bridge School Modernization and New Construction from Ninyo & Moore
Quick Summary / Abstract:
Staff seeks approval of hazardous material abatement oversight/monititoring proposal from Ninyo & Moore for modernization and construction at the Arroyo 4/5 school.

Comments:
As part of the Arroyo project, hazardous material abatement oversight and monitoring must be performed for planned abatement work.  Ninyo & Moore will provide this oversight and develop close-out documentation report.  Ninyo & Moore was selected through and RFQ process in the identification of specialized consultants for FMP related projects.
Rationale:
Board approval needed for service agreements.
 
Recommended Motion:
Staff recommends approval of the Ninyo & Moore proposal for hazardous material abatement oversight related to the Arroyo 4/5 modernization and construction. 
Financial Impact:
Scope of service is $14,000 to be financed by the Measure H Facility Bond program.
Attachments:
Proposal for Oversight Monitoring and Close-Out Report at Arroyo Bridge School from Ninyo and Moore
13.D. Approval of Proposal for Oversight/Monitoring Activities and Associated Close-Out Report for Heather MUR Modernization from Ninyo & Moore
Quick Summary / Abstract:
Staff seeks approval of hazardous material abatement oversight/monitoring proposal from Ninyo & Moore for modernization of Heather MUR
Comments:
As part of the Heather MUR modernization project, hazardous material abatement oversight and monitoring must be performed for planned abatement work.  Ninyo & Moore will provide this oversight and develop close-out documentation report.  Ninyo & Moore as selected through the RFQ process in the identification of specialized consultants for FMP related projects.
Rationale:
Board approval needed for service agreements.
 
Recommended Motion:
Staff recommends approval of the Ninyo & Moore proposal for hazardous material abatement oversight related to the Heather MUR modernization project. 
Financial Impact:
Scope of service is $7,500 to be financed by the Measure H Facility Bond program.
Attachments:
Proposal for Oversight Monitoring and Close-Out Report at Heather MUR
13.E. Approval of Proposal of Network and Wireless Infrastructure at Central Middle School from Netvad
Quick Summary / Abstract:
Staff seeks Board approval for purchase and installation of network switches and network electrionics for new CMS facility. 
Comments:
This action will allow for the purchase and installation of network switches and electronics for the new CMS facility.  This installation is critical to network connectivity.  
Rationale:
Board approval needed for service agreements.
 
Recommended Motion:
Staff recommends approval of network switches and electronics to be provided and installed by Netvad.
Financial Impact:
Expense of $69,364.68 to be financed through Measure H Facility Bond program.
Attachments:
Proposal for APC UPS for CMS from Netvad
Proposal for HP Switches for CMS from Netvad
Proposal for Network Electronics for CMS from Netvad
13.F. Approval of Disposal of Surplus/Obsolete Textbooks from Heather Elementary School
Quick Summary / Abstract:
Staff seeks Board approval for disposal of obsolete textbook and materials
Comments:
Staff seeks Board approval to dispose of materials which are not common core aligned and otherwise obsolete.  
Recommended Motion:
Staff seeks Board approval.
Attachments:
HMR Phonics Library List to Discard
13.G. Approval of Warrant Report
Quick Summary / Abstract:
Staff seeks approval of the Warrant Report. 

Comments:
Various warrants are processed during the course of the year, which the Board of Trustees is requested to approve.  A warrant report is included on the consent agenda each month for the Board to review. 

Attachments:
June Vendor List
14. Action Items
14.A. May 5 San Carlos School District Special All-Mail Ballot Election Certification
Quick Summary / Abstract:

On May 21, 2015, the County Elections Office formally certified results of the Measure P Parcel Tax Measure.  Attached is a letter from Chief Elections Officer, Mark Church, and his declaration of certification of the May 5 election, which resulted in the passage of Measure P.   

Attachments:
May 5th Special Election Certifiation
14.B. Resolution 24:14/15 for Budgetary Increase and Transfers at year end
Quick Summary / Abstract:
This is annual resolution that the County Office of Education requires each district to have on file.
Comments:
Year end budgetary increases and transfers for fiscal year 2014-15 will be completed and reported with the District's Unaudited Actuals in September, 2014.
Recommended Motion:
Staff seeks approval of Resolution #24:14/15 - Budgetary Increases and Transfers at Year End.


Financial Impact:
A resolution is required in the unlikely event that the County Office of Education needs to adjust an account in order to meet the requirement of E.C. 42600.  In the event that a current year obligation needs to be paid and the payment of such would place a major object code in a negative balance situation, the county would be authorized by the district to use unappropriated dollars to adjust the budget as needed.
Attachments:
Resolution Budgetary Increase and Transfers at Year End
14.C. Resolution 27:14/15 for Agreement for Lease Purchase of Central Middle School Related Furniture with Steelcase Financial Services
Quick Summary / Abstract:

Staff recommends approval of Resolution 27:14/15 for Agreement for Lease Purchase of Central Middle School Related Furniture with Steelcase Financial Services.

Comments:

Staff has sought out various financing alternatives to meet FMP and site facility objectives.  In purchasing furniture for the new CMS facility, staff was able to obtain $1 million in lease purchase option with Steelcase Financial Services.  Total furniture costs will be about $617,000 financed over a 5 year term at 3.9% interest.  This will allow for cash flow flexibility and optionality for future payment sources as the District further analyzes its financial position after 1st Interim reporting.  Payment for this financing will initially be made from the Measure H Bond Fund.

Rationale:

Board approval needed for Authorizing Resolution to all the COO to engage in lease/purchase financing.

 
Recommended Motion:

Staff recommends Board approval of Authorizing Resolution for Lease Purchase of CMS related furniture with Steelcase Financial Services.

Financial Impact:

Cost of CMS furniture will be approximately $617,000 projected to be financed over 5 years at 3.9% interest.  Monthly payments of $11,303.76 will initially be financed through the Measure H Facility Bond Program.

Attachments:
Resolution 27:14/15
14.D. 2015-16 Declaration of Need for Fully Qualified Educators
Speaker:
Mary Jude Doerpinghaus, Assistant Superintendent
Quick Summary / Abstract:
The Board will be asked to take action on approving the 2015-16 Declaration of Need for Fully Qualified Educators.
Comments:
All six employees requesting the CLAD emergency certificate are currently either enrolled in the 12 unit CLAD program or have passed 1 or 2 of the 3 CTEL exams and are on their way to obtaining a full CLAD authorization.  Two of the six employees were out of state new hires this past year.
Rationale:
The Declaration of Need is submitted annually to the California Commission on Teacher Credentialing, in the event the District needs to employ a person to teach outside his/her credential area or when required authorizations are needed for the upcoming year.

 
Recommended Motion:
Staff recommends approval of the 2015-16 Declaration of Need for Fully Qualified Educators.
Attachments:
Declaration of Need-2015-16.pdf
14.E. Public Disclosure and Approval of July 1, 2015 - June 30, 2018 SCTA Collective Bargaining Agreement
Speaker:
Craig Baker, Superintendent
Quick Summary / Abstract:
The Board is presented for approval a 9% SCTA salary increase over 3 years (2015-16 - 2017-18) and a 6% District contribution increase towards SCTA Health and Welfare benefits over 2 years (3% increase effective 1/1/16 & 1/1/17).  
Comments:

SCTA has ratified the July 1, 2015 - June 30, 2018 Tentative agreements.

The multi-year agreement will close all economic bargaining with SCTA from July 1, 2015 - June 30, 2018 with only the following reopeners for the 2015-16 school year:
- Class size (for grades 4-5)
- Work Year (preparation/collaboration time for new 4-5 school)
- Evaluations (to finalize the new Evaluations Pilot program)

 

*** 6/8/15 at 3:30pm - Collective Bargaining AB 1200 was attached.  

Rationale:
This is the final step in the approval process in order to implement the SCTA/SCSD tentative bargaining agreement (July 1, 2015 - June 30, 2018) including the following:

SCTA salary increases
1.5% - effective 7/1/15
1.5% - effective 1/1/16
1.5% - effective 7/1/16
1.5% - effective 1/1/17
1.5% - effective 7/1/17
1.5% - effective 1/1/18

District contribution towards SCTA Heath and Welfare Benefits
3% - effective 1/1/16
3% - effective 1/1/17


The attached AB 1200 form requires public disclosure whenever a settlement is reached with a bargaining unit to ensure the District can meet the current and two subsequent years of financial obligations.  Both the Superintendent and Chief Operations Officer are required to certify by signature that the District can meet this obligation.

 
Recommended Motion:
Staff recommends approval of the SCTA/SCSD tentative agreements and increases to salary and health and welfare benefits.
Financial Impact:

The financial impact of the SCTA/SCSD tentative agreements for the period of July 1, 2015 - June 30, 2018 is estimated to be slightly over $1 million for increases in salary and health and welfare benefits, along with other items, such as increases in stipends and teacher preparation and collaboration time.  


Attachments:
Collective Bargaining AB 1200
SCTA 2015-16 - 2017-18 Salary Schedules.pdf
SCTA Tentative Agreements.pdf
15. Agenda Setting
16. Adjournment

The resubmit was successful.