Staff seeks Board approval of revised contract with Community GatePath for Assistive Technology services

This special education student requires specialized Assistive Technology support for which we need to contract for services.

Staff recommends Board approval of proposed revised contract with Community GatePath.

This is revised contract and it is an increase to the budget by $2,530.00.  It was originally budgeted for $600 but the contract has been extended and as such is a negative impact on the adopted budget.

Staff seeks Board approval of a contract with Community Gatepath for an AAC assessment.

Due to the specialization of this type of an evaluation, the district must contract with a vendor as we do not have in house staff with this expertise at this time.

Staff recommends Board approval of proposed contract with Community Gatepath for AAC assessment.

This was an anticipated cost and is part of the adopted budget.

Staff seeks Board approval for contract with Starfish Therapies for a physical therapy assessment.

The district contracts for Physical Therapy services as we do not have a PT in house.

Staff recommends Board approval of proposed contract with Starfish Therapies for a physical therapy assessment.

This was not an anticipated cost and therefore is an increase of $500 to the budget.

Staff seeks Board approval of contract with Peninsula Associates for a Speech and Languae evaluation

This evaluation is for a private school student.

Staff recommends approval of proposed contract with Peninsula Associates for speech/language evaluation services

This is an unanticipated cost and thus is an increase to the adopted budget of $500.

Staff seeks Board approval of contract with Starfish Therapies for a physical therapy assessment

This is another special education student requiring a specialized assessment for which we need to contract with a vendor to complete.

Staff recommends Board approval of proposed contract with Starfish Therapies for physical therapy assessment services

This is an additional increase of $500 to the budget.

Staff seeks Board approval of Warrant Report.

Various warrants are processed during the course of the year which the Board of Trustees is requested to approve.  A warrant report is included on the consent agenda each month for the Board to review.

Staff recommends approval of the Warrant Report from 2/2/2016 to 3/17/2016.

Staff seeks Board approval of field trip for Tierra Linda Students

BP 6153 School Sponsored Trips requires that school-sponsored trips involving overnight travel shall be submitted to the Superintendent or designee. The Superintendent or designee shall review the request and make a recommendation to the Board as to whether the request should be approved by the Board.

Staff presents this school trip request and acknowledges that board members may wish to pull this consent item to allow for further dialogue. 

Staff recommends Board approval of the proposed school sponsored study trip

Staff seeks Board approval of field trip for Central Middle School music students

BP 6153 School Sponsored Trips requires that school-sponsored trips involving overnight travel shall be submitted to the Superintendent or designee. The Superintendent or designee shall review the request and make a recommendation to the Board as to whether the request should be approved by the Board.

Staff presents this school trip request and acknowledges that board members may wish to pull this consent item to allow for further discussion.

Staff recommends Board approval of proposed school sponsored study trip

Staff will present an second trimester update including  Local Control and Accountability Plan (LCAP) and results of the Panorama/Strategic Plan Survey

** Presentation was uploaded on March 21st at 4:04PM.

** Revised presentation was uploaded on March 24, 2016 at 4:36 PM. 

The Board requested trimester updates on progress on District LCAP goals and data. On December 18, 2015, staff presented an update on the LCAP to date as well as deeper analysis of the SBAC results as part of the first trimester update.  During this second trimester report, staff will share progress to date on LCAP as well as overview of Panorama survey. Staff seeks Board feedback on specific items they would like a deeper analysis of so that staff may conduct these inquiries and return with requested results and analyses. 

Staff seeks Board approval of revised Technology Plan

Staff presented the Technology Plan originally in November, 2015 and revised plans on February 25, 2016 and March 10, 2016. Since the last Board meeting, staff have further revised this plan again incorporating stakeholders feedback.  Tonight, this revised plan is presented to the Board for feedback and guidance. It is staff's hope that the Board will approve the proposed plan this evening.

Staff recommends Board approval of the proposed Technology Plan

Staff seeks approval of SMART-E Assistant Program Director and Administrative Assistant positions.

In preparation for the opening of the new Arroyo School, SMART-E's Associate Director and Arroyo's Principal have engaged in significant parent outreach at White Oaks and Brittan Acres to assess the type of care and programming the community desires for it after school needs.  The Associate Director is developing a comprehensive program plan for 70 plus students and will direct most of her efforts towards on-site implementation of this plan in addition to preparing for the opening of the new 4/5 Upper Elementary School at Tierra Linda.

As a result, an Assistant Program Director position is being created to oversee the day-to-day operations of the SMART-E program, reporting directly to the Associate Director.  The Administrative Assistant position will combine a current 0.5 FTE secretary position and outside technical assistance dedicated to program registration support into 1.0 FTE.

Staff believes that these two new positions will greatly aid in delivering a quality 4/5 afterschool program in addition to maintaining overall SMART-E afterschool program activity.

Board approval needed for new positions.

Motion # 1 :  Move to approve the position of SMART-E Assistant Program Director.

Motion # 2:  Move to approve the position of SMARTE Administrative Assistant.

It is estimated that the Assistant Director position will be about $83,300 annually including benefits.  The Administrative Assistant position will have a net impact of about $25,000.  The District expects this expense can be absorbed without changing the overall contribution to the General Fund from the Enterprise Fund presented in the 2nd Interim Report of $500,000 in '15-16; $650,000 in '16-'17 and $650,000 in '17-'18.

Staff seek Board appointment of final committee member to Surplus Property (7-11) Advisory Committee.

The Board has appointed 7 members of the Committee to date with the understanding that another member would be named who will be part of the Heather Elementary School Community.  Rob Werner, a Heather parent and current chairman of the Bond Oversight Committee, has graciously expressed his interest and willingness to serve on the 7-11 Committee (Committee bio attached).

Board approval of committee members required.

Move to appoint Rob Werner to the Surplus Property (7-11) Advisory Committee.