Staff seeks Board approval of revised contract with Community Gatepath for Augmentative-Alternative Communication (AAC) services

Staff recommends Board approval of presented revised contract

This is an increase to the budget of $5,879.25 of expanded AAC services were added to this contract for the rest of the school year.

Staff seeks Board approval of contract with Luz Ortega for translation services

Staff recommends Board approval of presented contract with Luz Ortega

Staff seeks Board approval of contract with Starfish Therapies for a physical therapy assessment.

This contract is for a PT assessment as we do not have in-house staff with the credential to do so.

Staff recommends Board approval of proposed contract with Starfish Therapies

This contract is an increase to the budget by 540.00 dollars as this was an unforeseen expense. It is anticipated to be a one-time expense.

Staff seeks Board approval of contract with Todd Daly for pscyho-educational assessments

Staff recommends Board approval of presented contract with Todd Daly

Staff seeks Board approval of revised contract with ALLS for speech/language therapy.

Staff recommends approval of proposed revised contract with ALLS.

The 2014-15 CLC third party audit is presented to the Board as an information item. 

The CLC 2014-15 Audit Report is presented as a part of the District's oversight responsibilities.  CLC's independent audit firm, Christy White Associates, finds the financial statements to present fairly, in all material respects, the financial position of CLC as of June 30, 2015 with no audit findings.  

No material weaknesses were identified in internal controls nor any instances of noncompliance or other mater we discovered that are required to be reported under Government Auditing Standards.  The auditor opined that CLC complied, in all material respects, with the types of compliance requirements that are applicable to state programs. 

As part of SCSD's oversight responsibilities, CLC's independent audit is reviewed to confirm that financial statements are presented fairly and examine any audit findings for follow-up action. 

Information item, no motion needed.

None

Members of the Alternative Assessment and Reporting Committee, the Alternative Pace & Place Committee, and the Alternative Pathways Committee will provide updates on work to date and will provide one another feedback for future conversations to be taken up in each committee.  

The three committees whose work to date will be discussed were developed in response to several critical aspects of the District Strategic Plan that were identified by staff and the Board as priorities for the 2015-16 and 2017-18 school years.  While each committee has distinct areas of focus, there is much overlap of the committees, and all have significance toward defining and implementing Personalized Learning.  

For tonight's discussion, we will discuss one Committee at a time and each will follow this format: 

1) Staff summary report
2) Board Committee Members provide perspective 
3) Open discussion 
4) Identification of next steps, specifically timeline and process 

Attachments included here are all drafts and notes stemming from the 2 meetings that each committee has held.  We will not be discussing the content of these in detail, but they are presented here as background information so as to provide more context to this evening's conversations. 

** Attachment was added at 5:57PM on March 10, 2016 that will be used for the board meeting.  

Staff seeks Board feedback on revised Technology Plan.

Staff presented the Technology Plan in November, 2015.  After consultation with technology team, teachers and administration, a revised plan (including draft Technology Scope and Sequence) was presented to the Board at the last meeting on February 25, 2016. Since that date, staff, in consultation with Trustees Farley and Nayfack, have revised this plan again incorporating stakeholders feedback.  Tonight, this revised plan is presented to the Board for feedback and guidance. It is staff's hope that we can bring back the Technology Plan for Board approval at the next Board meeting.

Board Resolution endorsing the preferred alternative and final conceptual plan recommended by the Four Corners Working Group for improvements along Alameda de las Pulgas Corridor in the vicinity of Tierra Linda Middle School and Carlmont High School.

In 2012, the Cities of Belmont and San Carlos, the Sequoia Union High School District and SCSD formed what become known as the Four Corners Working Group to collaborate on solutions to the traffic problems on the Alameda de las Pulgas/San Carlos Avenue Corridor.  The Working Group hired ad directed a traffic consultant (W-Trans)to study the existing conditions and develop solutions to improve traffic flow along the corridor.

W-Trans facilitated numerous public meetings, evaluated several project alternatives with community input and proposed tot he Working Group a preferred alternative in late 2014.  The Working Group continued to provide direction to refine the preferred alternative and a final report was prepared in November 2015.  This plan was presented to the Board on December 3, 2015.

The final Four Corners Traffic Study is attached without appendices (41 pages).  The evaluation of the preferred alternative (Alternative 3B) begins on page 31.  The appendices can be found on this link (301 pages) http://www.scsdk8.org/wp-content/uploads/14_A_FourCornersTrafficStudyAppendices_0.pdf

This item was on the January 14, 2016 agenda but subsequently pulled for consideration until this time.

** Attached documents for the Board meeting on March 10, 2016 at 6:10PM.  

Next steps include a resolution of endorsement by the cities of Belmont and San Carlos, the Sequoia Union High School District and SCSD.  Outside funding will be necessary to implement the plan and each agency's support this alternative is needed as an initial step to seek such funding.

Estimated total cost of the preferred alternative is $2.547 million.  This does not include cost for creating an internal access road on the Tierra Linda Middle School campus from the access point on Alameda de las Pulgas.  This expense is estimated to be about $550,000.  Outside funding will be necessary to implement the plan and each agency's support for this plan is needed as an initial component seek out such funding.  The District's resolution of endorsement helps begin the process to move the plan forward for site planning and potential funding and grant applications.

Given the District is in the process of preparing an EIR on the Tierra Linda/CLC campus project, staff worked closely with legal counsel, DWK, in drafting the attached resolution of endorsement that in no way commits the District financially to the preferred alternative and that the implementation of the plan is subject to available funding.

The Board adopts Resolution No: 15:15/16 endorsing the final plan recommended by the Four Corners Working Grouper improvements along the Alameda de las Pulgas in the vicinity of Carlmont High School and Tierra Linda Middle School.

Approval of the Resolution does not have a direct fiscal impact nor obligate the District to future financial committments.

Staff recommends Board approval to allow current 3rd and 4th grade Out of District (OOD) Charter students to attend an SCSD Upper Elementary or Middle School in the 2016-17 school year.  

By Board Policy, every year at this time the District must consider whether it is advisable to allow Out of District students to matriculate from one school to another.  While Board Policy does not require the District to accept these students when they change schools, to date, the District has always approved this matriculation.

If approved by the Board, 15 current OOD Charter students (4 of which are children of staff members) would matriculate to one of our schools, as follows:

- Tierra Linda Middle School will accept a total of eight (8) current 4^th graders from Arundel and Heather Schools.

- Arroyo School will accept seven (7) current 3^rd and 4^th graders from Brittan Acres and White Oaks Elementary Schools. 

See attached chart for more details.  

Note that SCSD's enrollment predictions for the next three years accounted for these students remaining in the District, and so there is no negative impact related to facilities/space needs.  

Move to approve allowing current third and fourth grade Out of District students to matriculate to either an upper elementary or middle school, as outlined in this executive summary.   

District receives ADA for all students.  As such, accepting OOD students to matriculate would be a net financial gain to the District.  

Submittal of Second Interim Budget Report for Board Approval.

The Second Interim Budget Report includes several updates since the First Interim Report was approved and certified by the Board on 12/17/2015.  The Second Interim ended January 31 with a submittal deadline to the County Office of Education of March 15th. Significant changes from First Interim include the following:

• Enrollment adjusted downward to reflect more conservative projections based on DecisionInsite modeling. These adjustments adversely impact projected revenue by about $155,000 in 2015-16, $800,000 in 2016-17, and $925,000 in 2017-18.
• One time Prop 98 funds for 2016-17 of $207 per ADA as recommended by the County adding $629,280 in state revenue.
• A $150,000 increase in Enterprise Fund contributions in 2016-17 and 2017-18.
• Decrease of $290,000 in expenses for 2015-16 related mostly to Special Education services.

These projections do not include the Governor's proposed $2.8 billion increase for continued LCFF implementation as part of his 2016-17 budget plan.

The District's Second Interim 2015-16 Report projects reserve levels of 13.65%, 13.46%, and 9.40% for 2015-15, 2016-17,and 2017-18, respectively.  

The Board is required to certify the financial condition of the District when the budget is adopted and at the two interim reporting periods during the school year.  The certification is stated as positive, qualified, or negative depending on projections at those times for the current and two subsequent fiscal years and the ability of the District to meet the State mandate of 3% reserves.

As mention above, the District's Second Interim 2015-16 Report projects reserve levels of 13.65%, 13.46%, and 9.40% for 2015-15, 2016-17,and 2017-18, respectively - well above the 3% mandate. 

Approve the 2015-16 Second Interim Report with a positive certification.