The Board will begin this process by administering the oath of office to thenewly elected Board Members.  Following this, The Board will reorganize itself and assign roles.

BOARD REORGANIZATION PROCESS 

1. Existing Board President calls meeting to order.

2. Existing Board President relinquishes gavel to Superintendent and request that he begin the  process of nominating new Board Officers.

3. Superintendent thanks existing Board President.

4. Superintendent calls for nominations for the office of Board President.  There will be a nomination, second, and vote.

5. Superintendent returns the gavel and the proceedings over to the New Board President.

6. New Board President calls nominations for Vice President.  There will be a nomination, second, and vote.

7. New Board President calls nominations for Clerk.  There will be a nomination, second, and vote.

8. New Board President calls for nominations for the District Representative to the County Committee for School District Reorganization (and Alternate).

9. The Board President will request a motion for the Superintendent to serve as Secretary of the Board, followed by a second and vote. 

10.  Once all slots are filled, Board Members will change seats and the new Board President will have the opportunity to say a few words. 


Note: The assignment of 2 + 2 members to serve on behalf of the Board will be determined as part of the agenda item pertaining to assigning Board/Superintendent Committees.  

Staff and Board Members will honor retiring employees. 

Staff and Board members wish to honor staff who have dedicated their valued time and dedicated services to the students of San Carlos School District.  The honored staff will be retiring by the end of this calendar year. 

The 2014-15 Annual Public Report of Developer Fees is presented for public information and review.

California Government Code 66001(d) and 66006(b) require each district collecting developer fees to report the prior year activity of the capital facilities fund annually to the public.  66001(d) requires district to report any fees not yet expended after period of five years from the collection date.  Our district uses the fires-in, first-out method and has none of these to report.  6006(b) requires districts to report the following: a) amount father fee, b) beginning and ending balance of the funds, c) amount of fees collected and interest earned, d) expenditures made and their use.  By reviewing this report and noticing the public of availability, the Board will satisfy the requirement for the local agent to, within 180 days after the last day of each fiscal year, make available to the public how developer fees are expended.

Satisfy Government Code requirements to prepare and make public the District's Annual Public Report of Developer Fees.

Staff seeks Board approval of the agreement with Sequoia High School District for the WorkAbility Program through the Transition Partnership Project

Board approval of the agreement with the Transition Department with Sequoia Union High School District

No fiscal impact on the District

Staff seeks Board approval of grant from Unity Through Sharing Fund of the Jewish Community Foundation

As mentioned at the last Board meeting, staff has worked with the District's Special Education District Advisory Committee (SEDAC) to identify key areas for improvement as a district.  

This generous grant of funding to the District of $3000 will be allocated to support SEDAC goals incuding the inclusion soccer program at Heather.

Board approval of grant from Unity Through Sharing Fund of the Jewish Community Foundation

This is a positive addition to our budget.

Staff seeks approval of Galileo Contract Addendum for Summer Camp 2016

As part of the District's SMART-E summer activity, Galileo will be offering its science, art and outdoor curriculum summer camp.  This is the third year the Galileo will hold its summer program with SCSD and camp will be located at Brittan Acres.  This program is in keeping with SMART-E's educational objectives in support of the District's Strategic Plan.

Board approval needed for service contracts.

Approve Galileo Contract Addendum for Summer Camp 2016.

The District will receive $34,672.40 in fees, an increase of $3,323.40 over last year.  This reflects CPI increase in addition to added classroom.

Contract Agreement with Neha Singh Gohil for consulting services.

Neha Singh Gohil will provide consulting services to create an initial communications and marketing plan that will target three primary audiences for District communications: 1) funders, 2) parents, and 3) peers/practitioners. Ten specific task items are identified in Exhibit A (attached) as part of these services.

Board approval needed for service contracts.

Approve contract with Neha Singh Gohil for communications and marketing plan services.

General Fund source not to exceed $5,000.

The Board will be presented with the 2015-16 SCTA and CSEA Seniority Lists for approval.

“SENIORITY RIGHTS” means the right of senior unit members to retain employment in the District in those subjects that they are both qualified and competent to teach (perform for classified). Priority of assignment in a reduction-in-force situation is based on placement on the District-maintained seniority lists. Seniority rights can be exercised by unit members only in their assigned service areas. Seniority means length of service of a regular unit member ranked by date of hire.

Invoking of seniority rights within service areas only occurs during an official reduction-in-force situation as permitted by Ed Code Section 87743–87746. 

The district intends to follow the best personnel practices guidelines to have the Board be presented the seniority lists on an annual basis.  A copy of the 2015-16 Certificated and Classified Seniority Lists for San Carlos School District are attached. 

Approval of the SCTA & CSEA 2015-16 Seniority Lists.

Staff seeks Board approval of the presented Personnel Report containing new hires, terminations, change in FTE and/or location and position changes. 

Approval of presented Personnel Report.

The Arundel School Site Council will present results from and details regarding the process for engaging its community in efforts to address concerns pertaining to outdoor learning and fitness needs. A primary focus for this evening will be strategies for improving the upper level playground and surrounding areas. 

Arundel School has a long-standing concern with its upper play area.  Until the 2009-10 school year, that area had no play surface other than asphalt. At that time, the Arundel PTA made plans to install a small patch of grass, and the District supported that effort.  In the end, however, the patch of grass never "took", and it has been unusable and an obstacle to appropriate play for the students, ever since.  

 As a result of poor drainage and the current drought conditions during the past 3 years, the upper field area at Arundel has deteriorated to a dirt patch that needs to be replaced or repaired in order to create a safe and suitable play area for the children at the school. In an effort to gather information from the students, parents, staff and community about this, the School Site Council developed and implemented an inclusive process and survey to find out the school community’s concerns and desires.  The Arundel SSC is coming before the Board this evening to present its findings, with hopes that the School Board will consider agendizing a future action item that will address the school's lingering concerns.

The SCCLC's First Interim Report is presented as a part of the District's oversight responsibilities.

The District has financial oversight responsibility for SCCLC.  This review is part of that oversight requirement.  An important point of note is that SCCLC's 1st Interim reserve level has increased to 32% from Adopted Budget of 24%.  This is due to the combination of better revenue levels and slightly lower expenses. The District has complied with its obligation by submitting its report to the SCCLC Governance Council and to the San Mateo County Office of Education before December 18, 2015.

This is information item only, no action is required.

There is no Fiscal Impact at this time to the District.

Meredith Park will present request for signatures of trustees on a joint resolution between the San Carlos School District and the City of San Carlos to resume public transportation routes and service throughout the areas formerly served by SamTrans.

Members of the community have been working with SCSD staff for over two years to improve active transportation participation and reduce traffic congestion. The members gathered data about bus routes that would reduce the traffic throughout the city, but especially along the San Carlos Avenue corridor. This resolution summarizes their findings and requests.

The resolution can serve to clearly communicate to SamTrans.

None.

Staff will present to the Board progress on District LCAP goals as well as first trimester data on District goals. 

Per prior agreement, staff will be presenting trimester updates to the Board regarding progress on district goals.  This is the first trimester update will include new data (one minute survey and CST-Science data). Also, we will provide updated data on student measures including: deeper analysis of subgroup data on the California Assessment of Student Performance and Progress (CAASPP), K-2 reading data, and English Learner data. 

Not applicable.

None

Superintendent Baker will present a recommendation for Superintendent/Board Committees for the 2016 calendar year.  Trustees will discuss the plan presented and provide feedback to the Superintendent. A final recommendation as to Board Member representation on these committees will be brought for approval at the next regularly scheduled Board Meeting. 

The Superintendent is recommending that the only continuing committee from next year will be The 2+2.  

Three new Superintendent's Committees are being proposed at this time, all of which focus on some core aspect of Personalized Learning, aligned to the District's Strategic Plan.  Please see the attached chart for more details on those committees.

The purpose of Board membership on these committees is to:
1)  Provide support for development of core policies already identified by staff and the Board as being critical to furthering the Strategic Plan;
2)  Support engagement with community with regard to these key areas; and,
3)  Help gauge the likely perspective of other Board Members and of the broader San Carlos community.

In addition to the above,  SCEF Executive Board and PTA Coordinating Council meetings will be attended by Trustees on a rotating basis, as was the practice last year.  

The one committee for which the Superintendent is seeking approval of membership tonight is the 2+2. Dr. Baker also requests confirmation from Board Members that it is the will of the Board to have the Board President serve as the primary liaison with staff and community for purposes of communications, as was agreed to last year.  

Staff seeks approval of the School Board Meeting Schedule for 2016. 

Staff will present revised AR 6173 for Board discussion and possible adoption. 

This was originally on the last Board agenda; however, was tabled to this meeting. This revision reflects new legislation (AB 1806) which requires districts to award partial credits to homeless students who transfer from school to school,  districts to notify the district liaison for homeless students when a homeless student is recommended for expulsion and, when a change of placement is proposed for a homeless student with disabilities, to invite the district liaison to participate in the individualized education program meeting to make a manifestation determination.

This revised AR also reflects law providing that, upon enrollment, a homeless student will be immediately deemed to meet residency requirements for participation in interscholastic sports or other extracurricular activities.

Other significant changes in this law pertained to high school districts but are not relevant to our district so they were extracted. 

Board approval of revised AR 6173 -Education for Homeless Children as proposed by staff.

No direct fiscal impact.

Staff will present revised BP and AR 0460 for Board discussion and possible adoption. 

Staff continues to bring updates to policies as revisions become warranted.  This was originally on the last Board agenda; however, was tabled to this meeting.

This board policy and administrative regulation are updated to reflect new Title 5 regulations. which (1) present a template for the local control and accountability plan (LCAP), (2) define and give examples of the means by which districts may consult with students when developing the LCAP, (3) address the composition of the parent advisory committee and English learner parent advisory committee, and (4) require the County Superintendent of Schools to review district descriptions, if any, of districtwide or schoolwide services provided with local control funding formula (LCFF) supplemental or concentration funds. It also adds new section which addresses requirement for districts receiving LCFF supplemental or concentration funds to increase or improve services for "unduplicated students" and specify the method for determining the percentage by which services for unduplicated students must be increased or improved above services provided to all students.

No direct fiscal impact.

Staff will present Exhibit 6163.4 - Student Use of Technology for Board discussion and consideration of adoption.

Staff continues to bring revisions to board policies and regulations as warranted.  While the BP was updated previously, the Exhibit under this policy has remained out of date. Staff is presenting our current Acceptable Use Agreement for approval.  Staff worked with county counsel on a major revision to reflect current legal requirements and recommendations. Due to the major restructuring of the agreement, we are not bringing forward a redlined version of the document.

Board approval of Exhibit 6163.4 - Student Use of Technology

No direct fiscal impact.

Staff seeks Board approval of revised BP 6190-Evaluation of Instructional Program

Staff continues to bring policies to the Board for revision as the need arises.  BP 6190 is being updated to reflect the suspension of the state Academic Performance Index and new legislation (AB 104, 2015) which adds homeless students to the definition of numerically significant student subgroups whose progress toward district goals must be annually assessed. Policy also updates section on Federal Program Monitoring (FPM) to reflect new state tools for monitoring categorical programs, and actions needed if the FPM review results in a finding of noncompliance.

Board approval of BP 6190 - Evaluation of Instructional Program as proposed by staff.

No direct fiscal impact.

The First Interim report includes several updates. Since the District 2015-16 Budget Adoption in June, the State budget was finalized and enacted, enrollment & staffing became known after the school year began, and the effects of the prior year close are captured as revised beginning fund balances.  The revenue result of changes for 2015-16 since the Adopted Budget is a decrease enrollment per ADA below plan of about $112,000 (16 students) and GAP funding down 1.56% from DOF guidelines. Regarding expenses, Personnel/SPED/Legal expenses increased by $353,000 and Property/Liability Insurance cost went up by $100,000.

The impact of these changes result in a slightly lower reserve level of 13.27% at First Interim from Adopted Budget of 13.35%.  There are some significant positive trends that will effect the District's financial position that are not included in First Interim:

The Legislative Analyst Office (LAO) is forecasting $3.6B in higher revenue for '15-'16 and $1.8B higher for '16-17

• Prop 98 guarantee  for '14-'15 and '15-'16 will be recomputed
• LAO estimates $2.3B will be available for one-time purposes from guarantee
• LAO estimates and additional $3.6B will be available for '16-'17 Prop 98 guarantee
• The District estimates about $800,000 in one-time developer fees will be available over the next several years.

While these are potentially significant revenue developments, staff recommends that the District exercise caution until further direction and concrete guidance comes from the State and County about validity and magnitude of these improvements.  At this point only one-time expenses or items with limited expense time horizon be considered.  Further, the District should maintain a minimum 12% reserve level for '15-'16 and '16-17.

The Budget follows an 18-month cycle.  It is developed each spring for the following school year and must be adopted before July 1.  The Adopted Budget is generally based on information from the Governor's May Revision of the proposed State budget with enrollment and staffing projections from April.  The Budget is then updated during the year at two interim periods and reports are submitted to the County Office of Education for oversight and follow-up submission to the California Department of Education.  The First Interim ends October 31, with a reporting deadline to the County of December 18.  The Second Interim ends January 31. with a a recording deadline of March 15.  The books are then closed after June 30, and the Unaudited Actuals are reported by September 15.  The final step of the budget cycle is the presentation of the Audit Report in January.

** December 17, 2015 at 9:52 am - A handout titled "Budget Highlights for 1st Interim" was attached.  

The Board is required to certify the financial condition of the District when the budget is adopted and at the two interim reporting periods during the school year.  The certification os stated as positive, qualified, or negative depending on projections at those times for the current and two subsequent fiscal years and the ability of the District to meet the State mandate of 3% reserves.  

The District's First Interim 2015-16 Report projects reserve levels of 13.27%, 13.06%, and 9.92% for 2015-16, 2016-17, and 2017-18, respectively - well above the 3% mandate.

Approve the 2015-16 First Interim Report with a positive certification.