Assemblyman Kevin Mullin and Senator Jerry Hill will be honoring outgoing trustees, Seth Rosenblatt and Adam Rak.  

Staff seeks Board approval for contract with United Soccer for special education program.

** December 3, 2015 at 3:09PM - Revised contract that will be presented to the Board was uploaded.  

Staff has worked with the District's Special Education District Advisory Committee (SEDAC) to identify key areas for improvement as a district. 

Updated 11/30/15:  "As a result, equal access to sports related instruction was identified as a need for our special education population.  As a pilot program, San Carlos School District Special Education Department and United Soccer Coaching "USC" Developmental Academy designed a program to offer students with special needs ages 4-8 the opportunity for increased fitness, have fun with peers, and build self-esteem." 

This soccer program will meet weekly and the costs include t-shirts, balls and staffing salaries and this soccer program includes both special education students and general education students as peer support.

Board approval of contract with United Soccer for special education programming.

This was not in the adopted budget.

Updated 11/30/15:  However, a generous donation to the District of $3000 will be allocated to support SEDAC goals and this program in full.

Staff seeks Board approval of contract with Peninsula Associates for staff development training on Assistive Technology

The district is working toward building in-house knowledge and capacity in supporting students with Assistive Technology. Our ultimate goal would be to develop in-house expertise so that we do not need to contract for these specialized services prospectively. 

Board approval of contract with Peninsula Associates for staff development training. 

This was an anticipated cost and was in the adopted budget.

Staff seeks Board approval of revised contract with All Hands In for behavioral services.

Special education student 29 continues to require ongoing behavioral services although at a reduced frequency.

Board approval of contract with All Hands In for behavioral services.

This contract is a decrease to the budget as the services for student 29 have extended, but decreased in hours. Thus, this is a reduction to the overall budget. 

Staff seeks Board approval of revised contract with Community Gatepath for Augmentative-Alternative Communication (AAC) services.

This special needs student requires specialized AAC communication therapy and services have increased resulting in a revised contract with increased costs.

Board approval of revised contract with Community Gatepath for AAC services

This contract is an increase to the budget as student's services have increased an additional hour per month and these costs were not in the adopted budget.

Staff seeks Board approval of Academic Center Grant Agreement with SMCOE for Heather School.

Heather school has applied for this grant in past years to support after-school learning.  This grant is offered through SMCOE annually.  This grant requires 40% of matching funds from site monies. 
This year, the funding available has increased and thus expanded programming will be available to the students. 

SMCOE requires board approval and thus, we are bringing to the Board for approval.

Board approval of agreement with SMCOE for 2015-2016 academic center grant at Heather School.

Heather School will be using their targeted monies for struggling students to support this program.  

Staff seeks Board approval for contract with Starfish Therapies for physical therapy services.

We currently do not have any staff who are certificated to provide physical therapy services and therefore we need to contract for such services when student need arises.  We have contracted with this vendor for several years.

Board approval of contract with Starfish Therapies for physical therapy services.

This is unexpected cost as this student is a new student requiring specialized physical therapy services, so this is an increase to the budget.

Staff will present Four Corners traffic recommendation for Board discussion.

W-Trans was hired as traffic consultant by the City of Belmont, City of San Carlos, Sequoia Union High School District and SCSD (Four Corners Working Group) to conduct traffic analysis and develop alternatives to improve traffic flow along the Alameda corridor.  A final recommendation was made at the Working Group meeting on November 3, 2015.  

Staff and the City of San Carlos Public Works Director will review this recommendation with the Board. 

** December 3, 2015 at 3:07PM - Presentation was uploaded that will be made to the Board. 

Working Group recommendation will be reviewed with intent to bring back to Board for endorsement in January.

None

Phasing and project costs estimates are provided (see attachment).

Staff will present to the Board an overview of the District's PE and After School Athletics philosophy, goals, TK-8 continuum, and this year's program enhancements. 

Staff will review the district's continuum of physical fitness/wellness moving from a more developmental approach at the transitional kindergarten-kindergarten level through cooperative learning at the elementary level (leveraging our Legarza partnership) and into more competitive athletics at middle school level with our PE/Health during the day and through after school sports offerings.

** December 3, 2015 at 3:10pm - Presentation was uploaded that would be presented to the Board.

** December 4, 2015 at 3:41pm - PFT Data Dashboard handout that was presented at the meeting was uploaded.

No direct impact on this agenda item.

Budget Update in preparation for 1st Interim Report

Staff will update the Board budget changes since Budget Adoption on June 25, 2015 in preparation for 1st Interim Report on December, 17, 2015.

** November 30, 2015 - Attachment was added at 2:30PM.  

** December 3, 2015 at 3:12PM - Presentation that will be made to the Board was uploaded. 

Staff wishes to update the Board on the Legislative Analyst's Office (LAO) 11/18/15 forecast, budget changes and projected reserve levels since the 2015-16 Budget was adopted in preparation for 1st Interim Report.  2015-16 General Fund Budget/Program Assumptions which included items to revisit at 1st Interim is attached as reference.

None

Staff seeks approval of Educator Effectiveness Program Apportionment 2015-2018 Expenditure plan.

A summary of the Educator Effectiveness funding was discussed at our November 19, 2015 meeting.  As described then, the are not new monies but rather are previously "unrestricted funds" included in the adopted budget for the 2015-2016 Budget Act which are now "restricted funding" specifically for professional development, coaching and support services as, outlined in Assembly Bill (AB)104.

A Professional Development Advisory committee will be working during January - March. This team will provide district administration with feedback regarding staff development needs over the course of the next couple of years.  

Our district is anticipating $255,909 in Educator Effectiveness Funding in total, of which, up to $141,000 has already been budgeted and will be spent during the 2015-2016 school year. The remaining  amount which will be minimally $115,909 will be allocated equally during the 2016-2017 and 2017-2018 school years for one or more of the following purposes: 

~ Beginning Teacher and administrator support and mentoring

~ Professional development, coaching and support services for teacher who have been identified as needing improvement or additional support by LEAs

~ Professional development for teachers and administrators that is aligned to the state content standards

~ To promote educator quality and effectiveness (including training on mentoring or coaching certificated staff and training certificated staff to support effective teaching and learning).

LEAs are required to develop and adopt an expenditure plan and to share this at a public meeting of the Governing Board.  We are sharing this expenditure plan this evening with the Board for adoption. No known further requirements or reporting is required of the board for the duration of this three year period; however, the District will submit a detailed expenditure report to the California Department of Education (CDE) by June 30, 2018. 

Board approval of the Educator Effectiveness Program Funding Expenditure Plan for 2015-2018.

There is no impact on the adopted budget for this year's professional development funding as this money was accounted for already in the budget.

Staff will present a new policy 5111.2 Residency Confirmation for Board discussion and possible adoption.

Staff is presenting new Board language at the recommendation of counsel. This is based on changes in state law to protect students from surreptitious videotaping.  This policy has been crafted based upon a model provided to us by legal counsel. 

Board approval of Board Policy 5111.2 - Residency Confirmation

No direct fiscal impact.

Staff will present revised version of BP and AR 5141.31 Immunizations for Board discussion and possible adoption. 

Staff is presenting revised policy changes to reflect new legislation (SB 277) which limits the personal beliefs exemption to students whose parent/guardian submits a letter or affidavit by January 1, 2016 in which case the exemption shall be only effective until the student enters the next grade span.  It also deletes prior language regarding "conditional enrollment" of transfer students awaiting immunization records (now addressed in AR). This new law also requires districts to ensure that all students advancing to grade 7 are fully immunized against all specified diseases, special education students must be provided services regardless of their immunization status, and exempt students from immunization requirements who are enrolled in an independent study program who do not receive classroom based instruction. 

Board approval of Board Policy & Administrative Regulation 5141.31 - Immunizations as proposed by staff.

No direct fiscal impact.

Staff will present revised AR 6173 for Board discussion and possible adoption. 

This revision reflects new legislation (AB 1806) which requires districts to award partial credits to homeless students who transfer from school to school,  districts to notify the district liaison for homeless students when a homeless student is recommended for expulsion and, when a change of placement is proposed for a homeless student with disabilities, to invite the district liaison to participate in the individualized education program meeting to make a manifestation determination.

This revised AR also reflects law providing that, upon enrollment, a homeless student will be immediately deemed to meet residency requirements for participation in interscholastic sports or other extracurricular activities.

Other significant changes in this law pertained to high school districts but are not relevant to our district so they were extracted. 

Board approval of revised AR 6173 -Education for Homeless Children as proposed by staff.

No direct fiscal impact.

Staff will present revised BP and AR 0460 for Board discussion and possible adoption. 

Staff continues to bring updates to policies as revisions become warranted.  This board policy and administrative regulation are updated to reflect new Title 5 regulations. which (1) present a template for the local control and accountability plan (LCAP), (2) define and give examples of the means by which districts may consult with students when developing the LCAP, (3) address the composition of the parent advisory committee and English learner parent advisory committee, and (4) require the County Superintendent of Schools to review district descriptions, if any, of districtwide or schoolwide services provided with local control funding formula (LCFF) supplemental or concentration funds. It also adds new section which addresses requirement for districts receiving LCFF supplemental or concentration funds to increase or improve services for "unduplicated students" and specify the method for determining the percentage by which services for unduplicated students must be increased or improved above services provided to all students.

No direct fiscal impact.

Staff will present Exhibit 6163.4 - Student Use of Technology for Board discussion and consideration of adoption.

Staff continues to bring revisions to board policies and regulations as warranted.  While the BP was updated previously, the Exhibit under this policy has remained out of date. Staff is presenting our current Acceptable Use Agreement for approval.  This has been reviewed by counsel.

Board approval of Exhibit 6163.4 - Student Use of Technology

No direct fiscal impact.