Staff seeks Board approval of MOU with California Center for College and Career ("ConnectEd") for online platform support services.

California Center for College and Career ("ConnectEd") is a non-profit agency that has been secured by EdLeader21 to facilitate this cross-state dialogue between school district staff.

A select group of teachers will be involved in national pilot through EdLeader21 around performance assessment measures. As part of this pilot, staff will be administrating, sharing, scoring and conversing with our teachers across the nation.  This platform provides a secure means to do so with confidentiality and ease. 

This MOU has been reviewed by counsel to ensure it adheres to our current district policy, security and confidentiality requirements as well as California law. 

Board approval of MOU with Connect Ed as submitted by staff

There is no cost for this MOU to the District. 

Staff seeks Board approval of contract with PALS for behavioral services

These services are required to provide a free, appropriate pubic education to this special needs student. 

Board approval of contract with PALS for behavioral services as submitted by staff.

This is an increase to the budget as services were dramatically increased from 12 to 22 hours/week based on student need.  

Staff seeks Board approval of contract with Beacon School for a mental health assessment

Given the specialized needs of a student, the district is contracting with Beacon School to complete a comprehensive mental health assessment. This is expected to be a one-time cost for this student.

Approval of contract with Beacon School for mental health evaluation as submitted by staff.

This is an unanticipated cost and thus is an increase to the adopted budget.

Staff seeks Board approval of MOU with Menlo Park School District for Deaf-Hard of Hearing Teacher

Given the specialized nature of this position, and the limited number of students requiring this support, it is challenging to hire this position.  Years ago, we contracted with the San Mateo County Office of Education for these services; however, it was very costly.  As a result, we have partnered with another district for .2FTE sharing a position with MPSD which iid much more cost-effective.

Approval of MOU with Menlo Park School District for shared (.2 FTE) Deaf-Hard of Hearing Teacher as proposed by staff.

This position was included in the adopted budget.

Staff seeks Board approval of contract with Belmont Redwood Shores School District for special education services.

This special education student requires a specialized setting with support services. Our collaboration with Belmont-Redwood Shores School District has allowed each district to open programs which support the learning needs of our own students and offer a select number of spots to the other district serve out of district students as well and a reduced cost. This is a win-win scenario for both districts.

Approval of the MOU with the Belmont Redwood Shores School District for special education services as presented by staff.

This special education student was served through a County Office of Education program last year but is now receiving services and supports through a partnering district which costs less money.  The net result is a reduction to the budget.

Staff seeks Board approval of MOU with Belmont-Redwood Shores School District

As part of our partnership with other districts to serve our special needs students, this MOU permits a BRWSSD student to attend our special education class and to receive all related services by San Carlos District staff. This revenue helps to off-set the costs of running our program which primary serves SCSD students.

Approval of MOU with Belmont-Redwood Shores School District as submitted by staff

This has a positive impact on the budget as it is a revenue stream.

Staff seeks Board approval of revised contract with All Hands In for behavioral services

This special educations student requires continued behavioral support and as such this contract was revised to extend services through the remainder of the school year.

Board approval of revised contract with All Hands In as submitted by staff.

This is an increase to the budget as these services were extended beyond the original projections.

Staff seeks Board approval of revised contract with All Hands In for behavioral services.

The contract  is being reposted because there was a clerical error to the the total of the original contract. This is the corrected total. 

Board approval of revised contract as submitted by staff.

This contract was brought to the Board originally in August and was included in the adopted budget.  This corrected contract reflects a reduction in cost yielding a positive impact on the budget.

Staff seeks Board approval of contract with Middlebury for online interactive world language support

This program is being used at Central Middle School as part of a blended format.  This contract includes a block of 10 users, training for staff and site license. 

 This is a new "pilot" for personalized learning this year.  The staff will be presenting to the Board in December again on personalized learning including more detailed information around World Languages.

Board approval of contract with Middlebury (FuelEd) as presented by staff.

This change in programming has an impact on the budget of slightly less than $8000 as a world language teacher at CMS was budgeted for and the cost of a .5 FTE replacement teacher plus the cost of this contract combined is slightly more than what was in the adopted budget.

Staff seeks Board approval of MOU with Charter Learning Center (CLC) for general education services

Historically, the district has partnered with CLC.  Previously this year, the special education support were brought before the board; however, the general education supports were not.  This MOU reflects the agreement regarding general education supports. 

Board approval of MOU with Charter Learning Center for general support services.

 The costs are consistent with last year's rates.

Staff seeks approval of Board Policy and Administrative Regulations 5111 - Admissions

Staff recommends approval of the presented board policy and administrative regulation. 

Staff seeks Board approval of Testing Engineers,Inc. (TEI) proposal for testing and inspection services for Arroyo School Project.

Lab testing analysis is required per DSA guidelines and construction practices.  The testing lab acts on the District's behalf to inspect and attest to the acceptability of such items as reinforcement steel, concrete, precast concrete, structural steel, fireproofing, windows, grout, etc.  Three firms were asked to submit proposals to the COO and District's Owner's Representative for this service of which TEI was selected.  TEI has extensive DSA experience, strong reputation and competitive pricing. 

Board approval needed for contractual services.

Approve TEI proposal for special inspection and material testing services for the Arroyo School Project.

TEI's fee is $60,985 which will be funded through Measure H Facility Bond.

Staff seeks Board approval of revised contract with All Hands In for behavioral services.  Staff also seeks Board input as to extent of Trustees' involvement in program assessment process for contract purposes.

Board members have inquired in the past about evaluation process related to contracts with the District.  This All Hands In for Student 12 is an example of what staff would deem as a "operational" contract as opposed to "partnership" contract.  Operational contracts are critical to the fundamental mission of the District in providing services the District needs that cannot be performed in-house.  This would include SPED, maintenance, certain construction services, etc.  Contracts with these providers are typically based on individual or project specific need.  In SPED's case, contracts can change as much as every 6-12 weeks dependent upon student student need?IEP team decision.  Staff professional judgement is exercised to determine the quality of vendor based on quantitative and qualitative input.  These contracts are usually brought as consent items.

There are also a number of operational contracts that are more comprehensive in nature and are partnerships as well.  These would include entities such as the LunchMaster and San Carlos Belmont Afterschool.  These contracts are brought to the Board as Discussion/Action items in which staff has prepared necessary review elements and feedback and input has been extensive.  

Board members always have the opportunity to ask that specific contracts be brought up for discussion with the Board.  The Board can direct staff to do further evaluation or review should the majority believe such evaluation is necessary.

Special education services were decreased as determined by the school team.

Approval of revised contract with All Hands In for behavioral services as submitted by staff.

This is a reduction to the adopted budget.

Staff seeks Board approval of Music For Minors contract for glee choir program.  Staff also seeks Board input as to extent of Trustees' involvement in program assessment process for contract purposes.

Board members have inquired in the past about evaluation process related to contracts with the District.  The Music for Minors contract is an example of what staff would deem as a "partnership" contract as opposed to "operational" contract.  Partnership contracts are the basis of relationships formed with particular vendors or service providers that the District decidedly wishes to engage with for certain programs, typically related to educational enrichment.  Such partnerships include Music for Minors, Legarza, and San Carlos Children's Theater.  Contracts with these providors are generally larger in scale and service more that one site.  They are reviewed on an ongoing basis with various check-ins inherently built in.  They tend to be highly visible partnerships that generate quick participant feedback be it through students, staff or parents. They can be annual or multi-year contracts where staff takes a more comprehensive look at delivery performance at time of renewal.  These contracts are typically brought as Discussion/Action items for Board consideration.

Board members always have the opportunity to ask that specific contracts be brought up for discussion with the Board.  The Board can direct staff to do further evaluation or review should the majority believe such evaluation is necessary.

This program was added as a "pilot" last year on the Brittan Acres campus.  It was so successful that White Oaks has added it to their site this year. This is an addition to the regular weekly music for minors program provided district-wide.

Board approval of contract for glee choir with Music For Minors as presented by staff.

This will be funded with site funds.

Staff is bring the San Carlos Education Foundation Fundraising Plan for 2015-2016 to the board as an information item per the exhibit for Board Policy 1321 - Solicitation of Funds.  The exhibit states that: 

San Carlos Education Foundation

1. Within the first 30 days of the first day of school of each school year, and prior to fundraising activities being initiated that year, SCEF representatives will meet with the Superintendent to agree on target programs and an amount to be raised, and to assure that these are aligned with District priorities and needs.

2. The above agreements will be put in writing and initialed by both parties.

3. The final agreement will be provided to the Board as an information item.

Board discussion regarding planning efforts and time frame for addressing field development.

Based on the last Board discussion (10/8) and further conversation with City staff, District staff believes it is in the long term interest of all to have a comprehensive analysis and master plan done in collaboration with the City.  This master plan has been discussed in 2+2 meetings as a means to review student and community usage of fields and best ways to programmatically and financially address field needs.  Specific District fields that would be reviewed in include CMS/Arroyo; Arundel and Upper and Lower TL.

This planning effort will likely be completed in the May/June time frame of next year.  Given the priorities of completing other key FMP projects, staff believes financial resources should be directed towards these efforts rather than the addition of new or renovation of existing fields at this point.  The benefit of completing a master plan is that potential funding opportunities could be indentified that provide better long range solutions for the District regarding field space.

Subsequent MOU or Master Agreement would need to be created as part of this process should the District and City enter into a collaborative effort along with any other youth sports groups. This agreement would address scheduling and use administration in addition to ongoing maintenance. 

Update recommended process to Board for field development.

Staff will provide an update on minor changes to District Goals and success measures as presented on the attached.  Trustees will be asked to consider approving these goals and measures for the 2015-16 school year. 

Approval of District Goals and Measures for the 2015-16 school year.  

Having completed the third year of implementation of the Strategic Plan, the District has recently engaged Board members, Administrative Counsel, school staff and community in a review and editing process for the strategic plan.  The attached draft is the final plan being recommended by staff, after having incorporated the feedback from the aforementioned groups.  

Approval of the 2013-2018 Strategic Plan, as revised, to be in effect beginning in the 2015-16 school year.