The Board will consider approval of the presented contract with Associated Learning and Language Specialists (ALLS) for an occupational therapy assessment.

While we have in-house occupational therapy staff, this assessment is part of an independent (non-staff) evaluation. Thus, there is a contract for an outside vendor to complete this assessment.

Approval of contract with Associated Learning and Language Specialists (ALLS) for occupational therapy evaluation as part of a special education assessment.

This was not in the adopted budget but is expected to be the full amount anticipated for this school year.

The Board will consider approval of the presented contract with Bright Star for substitute nursing coverage.

When our Licensed Vocational Nurse (LVN) or Registered Nurse (RN) are absent, we use a vendor to cover their absence due to the specialized skill set needed to serve our students.

Board approval of contract with Bright Star for substitute nursing services.

This is an increase to the budget as we have already have exhausted what was projected in the adopted budget.

The Board will consider approval of the presented list of obsolete materials for discard.

The attached list includes outdated math materials for discard as they are no longer relevant.

Board approval to discard list of obsolete math curriculum at Heather School.

No financial impact.

The Board will consider approval of obsolete curriculum and non-functioning technology equipment presented by staff to be discarded.

The materials listed are no longer usable by staff and staff needs Board approval for disposal.

Board approval of staff request to discard obsolete curriculum and technology as posted by staff.

None

The Board will consider approval of the presented contract with Rosita Issel for translation services.

Staff is legally required to provide translation for families for IEPs, 504's, SST's and other parent-teacher meetings so that parents are well informed about their child's educational needs.  Vendors are often needed to fulfill this need and this contract is brought to the board so that staff can meet the language needs of our families.

Board approval of contract with Rosita Issel for translation services.

This was not in the adopted budget.

The Board will consider approval of the presented contract with AchieveKids for educational program and services for special needs student.

This student requires specialized support, instruction and services from a non-public school setting after efforts in the least restrictive setting did not meet the student's needs.

Board approval of contract with AchieveKids for educational services for special needs student.

This is an increase to the budget as the costs of this recent NPS placement exceed the projected costs in the adopted budget for behavioral supports in a district special education classroom. 

Staff seeks approval of gifts for Arundel Elementary School.

Donation from Philanthropic Ventures Foundation for various educational materials and supplies for classes conducted by Erin Granados, Amy Mackewicz and Ashley Solis at Arundel Elementary School.

Board policy requires any gifts/donations to the District to be approved by the Board.

Approve acceptance of gift.

Gift total of $1,416.

The Board will consider approving the presented Student Teaching Agreement with San Jose State University for a 3 year term retro-actively beginning July 1, 2015 and ending June 30, 2018.

Approval of the Student Teaching Agreement with San Jose State University for the 3 year term of July 1, 2015 through June 30, 2018.

San Jose State University will provide a $16.67 per quarter or $25.00 per semester unit, stipend for the master Teacher assigned to a student Teacher.

The Board will be considering approval of a revised contract with Associated Learning and Language Specialists (ALLS) for speech/language services

This student's IEP team met and determined that continued speech/language services were required as part of free, appropriate public education to continue past the extended school year (summer session).

Board approval of presented revised contract with ALLS for speech/language therapy services.

This is an increase to the budget as services were not anticipated to extend beyond the extended school year (summer) session.

The attached Personnel Report is presented to the Board for approval.

Approval of the presented Personnel Report.

The Board will consider approval of the presented contract with Houghton Mifflin Harcourt Curriculum and Professional Services for professional development support for teachers.

Self-selected staff are conducting a pilot of elementary math curriculum this year. As part of this pilot, training on select curriculum is necessary.  This is the total cost of the professional development for staff.

Approval of contract with Houghton Mifflin Harcourt Curriculum Support and Professional Services as presented by staff for professional development training.

This was in the adopted budget.

Seek approval of minutes from Regular Board Meeting held on September 24, 2015.   

Motion to approve minutes from Regular Board Meeting held on September 24, 2015

The San Carlos Charter Learning Center 2014-15 Unaudited Actuals report is presented to the Board as an information item.

The District has financial oversight responsibilities for the San Carlos Charter Learning Center (CLC).  The District notes that CLC's 2014-15 ending fund balance has increased $173,447 since Estimated Actuals were reported in June with the 2015-16 Adopted Budget.  This is primarily due to increase in local revenue (Educare, SCEF, CLC Foundation) and slightly lower expenses (Certificated Salaries and Benefits).

The ending fund balance of $927,422 is 28.5% of expenditures compared to 22.7% since Estimated Actuals.

As the authorizing agency, the District is required to monitor the fiscal condition of CLC.  The District is required to review CLC's Adopted Budget, Unaudited Actuals, and Interim Budget reports.

CLC's 2014-15 Unaudited Actuals Report is presented to the Board as an information item.

Staff seeks Board approval of revised AR 3514.2 - Integrated Pest Management.

Staff agrees with and has no changes to CSBA's proposed AR 3514.2 - Integrated Pest Management (IPM).  The District's Facilities Director is the designated IMP Coordinator and sees to program components, compliance, notification and record keeping. 

Board approval needed for AR changes and revisions.

Approval of revisions to AR 3514.2 - Integrated Pest Management, as presented.

The Board of Trustees is asked to review the attached draft of Board Policy 5111 - Admissions, as recommended by both CSBA and County Counsel.  This is a complete rewrite of a policy and so no redline version has been provided.  

Approval of Board Policy and Administrative Regulations 5111 - Admissions, as presented.

Passage of Board Resolution in regards to third issuance of facility bonds under the Measure H Facility Bond Program.          

The District is planning on issuing its next series of Measure H bonds later this fall in anticipation of construction cash flow needs.  The attached documents were presented at the Board's September 24, 2015 regularly scheduled meeting. 

This will be the third and final series of bonds issued under the Measure H Facility Bond program. 

Approve Board Resolution #. #8:15/16 Authorizing the Issuance and Sale of Not to Exceed $36,002,100.70 Aggregate Principal Amount of Bonds of San Carlos School District, Including Bonds that Allow for the Compounding of Interest.

This will be third and final series of bonds issued under Measure H Facility Bond program.  No impact on District's general fund.

Resolution authorizing $14 million in refunding bonds to capture debt service savings.

The District's 2005 Refunding Bonds are currently callable and carry above-market interest rates of approximately 4.4%.  Under current interest rates, these prior bonds can be replaced with new, lower interest rate refunding bonds at approximately 2.5%, resulting in taxpayer savings of approximately $1.3 million.  These savings could be achieved without extension of the original bond term of 10/1/25.  The resolution also allows for the refunding of the 2008 GO Bonds.  Should market interest rates be low enough at the time for refinancing, these bonds would be refunded as well.

** October 8, 2015 at 5:52 PM - Posted revised resolution.  The only change to the resolution was the complete resolution number.  

Board resolution needed for bond refunding.

Approve resolution #13:15/16 Bond Refunding.

Debt service savings of about $1.3 million for San Carlos taxpayers.

Board discussion regarding remuneration and potential compensation for future board members.

In previous agenda setting discussions, several board members whose terms are expiring and are not seeking reelection asked the Board to consider the district's remuneration policies regarding Board compensation for future board members. As follow-up, staff reviewed the policies of neighboring districts including Burlingame SD, Belmont-Redwood Shores SD, Menlo Park SD, Palo Alto SD, Redwood City SD, Las Lomitas ESD and SUHSD.

Ed Code specifies that "any school district in which the average daily attendance for the prior school year was 10,000 or less but more than 1,000, each member of the city board of education or the governing board of the district who actually attends all meetings held may recieive as compensation for his or her services a sum not to exceed $240 in any month.  Any member who does not attend all meetings held in any month may receive, as compensation for his or her services, an amount not greater than the maximum amount allowed by the this subdivision divided by the number of meetings held and multiplied by the number of meetings actually attended." 

Findings of other districts:

Burlingame SD: No compensation, "The Board of Trustees views Board service as a voluntary contribution to the community and elects not to receive the compensation to which it is entitled by law."

Belmont-Redwood Shores SD: $40 monthly compensation, "Each member of the Board of Trustees may receive a monthly compensation of no more than $40.00"

Menlo Park SD: No compensation, "The Governing Board views Board service as a voluntary contribution to the community and elects not to receive the compensation to which it is entitled by law."

Palo Alto USD: Maximum compensation, "Each member of the Board of Education may receive the monthly compensation provided for in law."

Redwood City SD:  Maximum compensation, "Each member of the Board of Education may receive the monthly compensation up to the amounts as provided for in law."

Las Lomitas ESD: No compensation, "The Governing Board views Board service as a voluntary contribution to the community and elects not to receive the compensation to which it is entitled by law."

SUHSD: Maximum compensation, "Board of Trustees members may receive compensation for their services. On an annual basis, the Board may increase the compensation of Board members beyond the limit delineated in Education Code 35120 in an amount not to exceed five percent based on the present monthly rate of compensation. Any increase made pursuant to this section shall be effective upon approval by the Board."

Board discussion item.

Board discussion regarding two examples of personalized learning platforms, one for students and one for staff.

District staff has been working with Redbird Advanced Learning; formerly Education Program for Gifted Youth (EPGY) at Stanford University, to provide personalized learning opportunities for students. Additionally, a cadre of 70 faculty members were introduced to the Redbird Professional Learning Platform during August's teacher professional development days with a focus on Blended Learning. Teachers and principals will have the opportunity to complete approximately 15 hours of online professional development focusing on how to successfully implement Blended Learning in their school and classrooms.  

 Staff will share information about the Alt School in San Francisco as an example of a school system with similar strategic goals to SCSD that has developed a robust approach to personalized learning.

Update Board on personalized learning opportunities for students and staff.

Board discussion regarding a collaboration with the City of San Carlos and local youth sports groups for master planning for improved and increased sports fields, with a focus on immediate field priorities and use of grass or synthetic turf.  

As an outgrowth of 2+2 conversations, District and City staff have had preliminary discussions regarding student and community usage of District fields.  Development of a Field Master Plan will be started later in the year to analyze community and District needs and upgrading fields to best address those needs.

There are a number of immediate priorities that staff is seeking Board feedback on.  The current drought and water restrictions have put significant stress on all fields. As a result, fields that need more immediate attention are being looked at in the context of synthetic turf rather than grass.

The field area at upper Arundel is now all dirt as the grass has completely died.  The District is investigating creating a larger footprint of this area that could accommodate afterschool soccer activity. In discussions with AYSO and CY leadership, the organization has strong interest in financially supporting the installation of a synthetic turf field that would accommodate a U10 and under field size (about 35x50 yards, slightly larger than the current footprint).  Staff estimates such a field would be about $200,000 to install.  Staff recommends developing further design specifications for a competitive vendor selection process while working through financial arrangements with youth soccer.  The District is negotiating with the City and with sports groups to see who will pay for the upfront costs and how we will pay for future upgrades, etc.  

QKA will be reviewing field plans for the Central/Arroyo School site as we move forward with the Arroyo School completion and the anticipated removal of the old portables currently being used by the 5th grade class.  Here too, staff will be looking at such fields in conjunction with the City and sports groups as to potential community usage and financial support.

The Tierra Linda field needs to be addressed in the near future given its poor condition and safety concerns that have been raised.  Staff has received a rough estimate as to the expense for installing synthetic turf to replace the existing field.  Feedback has been that a 75,000 square foot field would be about $800,000. The City is quite interested in collaborating on a joint use field at TL and District staff has passed its preliminary information on as the City performs a more detailed assessment and analysis of field and cost of synthetic installation.  

The Heather field is also highly stressed and will need to be reviewed as part of the Master Plan efforts.

In discussions with the District's Facilities Director, synthetic turf is about 3 to 4 times the initial cost of natural grass.  Much of this is related to the field preparation that is required for proper installation.  Synthetic turf should last about 10 years without major repair or maintenance compared to the regular upkeep grass requires.  However, when you look at fields on a case by case basis this factor may come down considerably.  For example, putting in grass at Arundel would likely be the same cost as turf for initial installation.  Further, the uncertainty of future water conditions calls into question the use of natural grass for large field usage. 

Update Board on recent City/District/Youth Sports Groups field discussions and get Board input on critical priorities and the potential installation of synthetic turf rather than natural grass.