Public Hearing required by State for utilization of Proposition 39 funds regarding sustainability services.

Public Hearing required by State for utilization of Proposition 39 funds regarding sustainability services.

Public Hearing required by State for utilization of Proposition 39 funds regarding sustainability services.

Last year, All Hands In was contracted for district-wide behavioral services to support students, including staff training and modeling.  These services and supports will be in support of both special education and general education students.

Staff recommends Board approval.

This was in the adopted budget.

Staff recommends approval of Lease Lease-Back Agreement with Rodan Builders.

At its meeting of June 25, 2015, the Board approved of staff recommendation to engage Rodan Builders for the addition of preschool classroom at Brittan Acres. 

Board approval needed for contracts and service agreements.

Staff recommends Board approval of Lease Lease-Back agreement with Rodan Builders for SMARTE preschool addition.

Approximate cost of $146,000 to be funded by Enterprise Fund.

Staff seeks Board approval of the MOU with Sequoia Healthcare District/Healthy Schools Initiative

The District has been in partnership with Sequoia Healthcare for a number of years in an effort to provide health and wellness services in alignment with the Coordinated School Health model.  This grant money is specifically targeted at mental, social and physical health and wellness for students district-wide.  This is our 6th year. 

Staff recommends Board approval of MOU.

The District wishes to receive $425,800 in grant funding for a number of programs/positions as articulated in the attached MOU with Sequoia Healthcare District. Of this total amount, $5,000 is contingent upon parameters related to the Good2Go Fair.  It is important to note that this year's grant is inclusive of a substantial increase for targeted mental health intervention. 

The Superintendent recommends approval of the attached contract for the Assistant Superintendent of Educational Services.  Compensation increase is recommended due to 1) increased job responsibilities, and 2)  aligning the Assistant Superintendent salary to a level commensurate with her peers in the County.  As the District has done for both teachers and principals in the past few years, this contract reflects a recalibration of a compensation packet that is more in line with what Burlingame and Belmont School Districts currently offer their Assistant Superintendents and CBO's.  

The Superintendent recommends approval of the attached contract for the Chief Operations Officer (COO).  Compensation increase is recommended due to 1) increased job responsibilities, and 2)  aligning the COO salary to a level commensurate with his peers in the County.  As the District has done for both teachers and principals in the past few years, this contract reflects a recalibration of a compensation packet that is more in line with what Burlingame and Belmont School Districts currently offer their Assistant Superintendents and CBO's relative to job responsibilities, experience and educational background.

Dr. Baker will provide an update on the opening of schools for the 2015-16 school year, to include enrollment trends, and reactions of staff, students and parents to the launching of the new Central Middle School campus.  

*** 9/9/15 An attachment that was handed out at the meeting was attached regarding enrollment.  

Staff seeks Board input as to resetting of Facilities Master Plan including timeline and elements to be addressed in that reset.

The District is in the process of seeing that key FMP projects are completed by late summer of 2017.  This includes the new Central Middle School (8/26/15), Heather MUR modernization (8/26/15), Arroyo School (8/16), TL modernization (8/17), Dartmouth School (8/17) and new Charter Learning Center school (8/17).

As the District moves through this execution phase of the next two years the FMP will need to be reset to reflect the roadmap and priorities for our modernization plans and creation of 21st Century Learning Environments.  

Staff seeks Board input and direction as to timing and content of FMP reset.

The Board has mentioned a reset of the FMP in previous agenda setting discussions.  Staff seeks input as to timing and content Board desires.

Discussion item

Staff will present a draft of revised District Goals for the 2015-16 School year.  Trustees are asked to provide input, with a special focus on the measures for Goals 2 and 3.  

There have been several discussions of these goals, stemming back to the LCAP process in the 2014-15 school year.  School staff and Site Councils provided input to the LCAP goals, which were then reviewed and modified/added to by the Administrative Council and then the Board at their respective annual retreats. After this evening's discussion of the goals, they will be brought back for final review by staff and parent groups before the board takes action to approve them in late September or early October. 

Staff is seeking Board approval for the retention of Sage Renewables to assist the District in plan development for solar usage at all sites as part of its renewable energy systems objectives.

Staff posted and distributed a request of qualifications for professional consulting services procurement of solar photovoltaic systems.  Staff is seeking a professional firm to analyze all school sites and develop an RFP for the supply and installation of solar systems.  The RFQ was issued June 12, 2015 with proposal deadline of July 2, 2015.  In addition to public notice, nine firms were contacted for possible proposal submittal.  Of these nine, four firms responded.

The District's COO and Sustainability Advisor reviewed all proposals and conducted follow-up interviews with two firms.

The District is recommending engagement of Sage Renewables for solar procurement consulting.  This recommendation is based on Sage's extensive work with public school districts throughout the state and locally, team member qualifications and experience, and cost of service of about $99,000  -  slightly less than other competing firms.  Further, Sage received outstanding recommendations.

Staff recommends approval by Board to engage Sage Renewables for solar procurement consulting.

Cost of service is about $99,000 to be funded through Prop 39 allocation.

Staff is seeking Board approval for the retention of I'm in Control (IIC) to assist and install building/energy management systems (BMS) at the following sites: BA, Heather, TL and White Oaks.  CMS and Arroyo have such BMS included in their new construction. Under a pilot program, IIC installed a BMS at Arundel last year.  

Staff posted and distributed a request for proposal for the installation of building management systems for school sites mentioned above. The RFQ was issued June 12, 2015 with proposal deadline of July 2, 2015.  In addition to public notice, eight firms were contacted for possible proposal submittal.  Of these eight, five firms responded.

The District's COO and Sustainability Advisor reviewed all proposals and conducted follow-up interviews with three firms.

The District is recommending engagement of IIC for installation of building management systems at the designated sites.  This recommendation is based on IIC's  team member qualifications, experience, and cost of service of about $230,000, about $700,000 less than other competing firms.  Further IIC has a proven track record with the District through the installation of BMS at Arundel last year where energy saving measures were quickly identified and implemented. Specifically the site saw a year over year (July '14 vs. July '15) drop of 4,049 kWh.  Their commitment to their product and extensive level of systems monitoring were superb.

Staff recommends approval by Board to engage IIC for installation of building management systems.  

Cost of service is approximately $230,000 to be funded through Prop 39 allocation.

Staff is seeking Board approval for the retention of Strategic Energy Innovations (SEI) to assist the District in sustainability management support in reducing utility costs while  improving environmental performance through educational and behavioral efforts.

Staff posted and distributed a request of qualifications for sustainability management consulting services.  Staff is seeking a professional firm that will inform, educate and engage members of each school community in changing behavior to reduce utility uses. The RFQ was issued June 12, 2015 with proposal deadline of July 2, 2015.  In addition to public notice, two firms were contacted for possible proposal submittal.  The only firm to submit a response was SEI.

The District's COO and Sustainability Advisor interviewed SEI as follow-up to its proposal.

The District is recommending engagement of SEI for sustainability management consulting services.  This recommendation is based on SEI's team qualifications and experience which brings both technical resource management and community organizing skills to the diverse tasks of utility bill analysis, building/energy management systems data analysis, student education, and school community organizing of effective behavior-based conservation campaigns. SEI will work closely with the District's CCBA intern in seeing to effective usage of building management systems data and leveraging output for student and staff educational opportunities.

SEI has done extensive work with public school districts throughout the state and locally and receives excellent recommendations.  Further, the District has worked with SEI in the past assisting in the recruitment and support of our Climate Corp Bay Area Fellow and found them to be a highly professional and competent organization. 

Staff recommends approval by Board to engage SEI for sustainability management consulting services.

Cost of service is approximately $72,000 to be funded through Prop 39 allocation.