Staff and Board members wish to honor the following employees who have dedicated many years and contributions to the students of San Carlos School District:

Marie Young, began her employment with the District in 1991

Sandi Piepmeier, began her employment with the District in 1989

Dorothy Stapleton, began her employment with the District in 1995

To allow public comment to be heard regarding the 2016-17 budget.

The Board is required to adopt a budget before July 1, 2016.  The County Superintendent of Schools will then approve, conditionally approve, or disapprove the Adopted Budget by August 15, 2016.

Staff will present a preliminary 2016-17 budget to the Board on June 9, 2016 in preparation of adopting a 2016-17 budget.  After the Adopted Budget, the Board must certify whether or not the District is able to meet its financial obligations for the remainder of the fiscal year and two subsequent years at each of the two interim reporting periods (First Interim for the period ending October 31, and Second Interim for the period ending January 31).  The certification is stated as being positive, qualified or negative.  A positive certification means the District is able to maintain a reserve above the State mandated minimum of 3% for the current and subsequent years.  A qualified certification would result if any of those years fell below 3%, but remained above zero.  A negative certification would mean the District has exhausted all reserves and is not able to meet its financial obligations over the three year period.

 Education Code Section 42127 providea authority to the County Superintendent to take certain actions necessary to ensure that the District meets its financial obligations if at any time they determine that a district may be unable to do so for the current of two subsequent years of it a district has a qualified or negative certification. 

To allow public comment to be hear regarding the 2016-17 Budget.

No motion needed.

The proposed 2016-17 Budget reflects the Governor's May Revision that includes one-time funding of $725,000 and LCFF ongoing funding of $875,000. The Budget also includes annual increases to STRS and PERS employer contributions that grow significantly to 16.28% and 13.88%, respectively, in 2017-18. Reserve levels are projected to be 12.68% in 2016-17, 8.93% in 2017-18, and 4.04% in 2018-19.

Each school site has engaged parents, educators, students, employees and the community as part of a comprehensive process to establish this LCAP plan. The plan describes the school district’s overall vision for students and processes of engagement, provides updates on last year's goals/actions, proposes new annual goals and specific actions directly connected to the District's revised strategic plan. This LCAP also addresses the eight areas identified as state priorities and demonstrates how the district’s budget will help achieve the goals as well as how we will monitor progress in achieving these desired outcomes.

Completion of this public hearing is required component of this process so these may be finalized and presented to the Board for adoption at the June 23, 2016 Board meeting.

Budget implications are outlined in the LCAP according to the local control funding formula.

To allow public comment to be heard regarding balance in excess of minimum reserve requirements.

If the District's combined Assigned and Unassigned/Unappropriated Fund Balances in Fund 01- General Fund 17 and Fund 17- Special Reserve Fund are in excess of the minimum reserve level, the district must provide for public hearing: 1) the minimum recommended reserve for economic uncertainties; 2) the combined assigned and unassigned ending fund balances in excess of the minimum; and 3) a statement of reasons that substantiates the need for an ending fund balance that exceeds the minimum reserve requirement.

The attached document addresses these points above. 

Staff recommends approval of Agreement for professional services with DWK.

DWK provides Labor, HR, CEQA, Land Use and Construction legal advice to the District.  The Agreement allows use of DWK to represent the District and utilize their legal service.

Board approval needed for service agreements.

Approve Agreement for professional legal services with DWK.

Legal services are budgeted and funded through the District General Fund.  Land Use, Construction and CEQA expenses directly related to construction projects are funded through the Measure H Facility Bond.

Staff recommends Board approval of End User Agreement with Emerald Data Solutions.

Staff has examined a number of service providers for Board communications regarding online agenda systems.  Staff recommends engaging Emerald Data Solutions in providing such services through its proprietary, web-based service known as BoardDocs.

Board approval needed for service agreements.

Approve BoardDocs End User Agreement with Emerald Data Solutions.

Cost of $4,000 funded through General Fund.

Staff seeks Board approval of Disposal of Surplus and Obsolete Materials for Heather School.

Staff requires Board approval before being permitted to dispose of items purchased with district funds even if they are obsolete or not in good repair.

Staff recommends Board approval of the presented listed of items for disposal.

There is no fiscal impact on the district's budget.

Approval of Agreement with Mandate Resource Services to provide mandated cost claim preparation services.

The District wishes to obtain maximum reimbursement for costs incurred in carrying out State-mandated programs and had determined that engaging a professional consultant that specializes in this subject is the most economical and efficient means to achieve this.  Specially the District will file claims for new mandated programs regarding Assessment of Student Performance and Progress for fiscal years 2013-14 through 2015-16; and Training for District Employees Mandated Reporters for fiscal years 2014-15 and 2015-16.  Reimbursement for such claims could potentially range from $200,000 to $250,000. 

Board approval needed for service agreements.

Approve Agreement with Mandate Resource Services, LLC.

$2,000 to be funded through the District General Fund.

Staff recommends approval of Agreement with GigaKOM for internet products and technology services.

GigaKOM will purchase equipment and provide maintenance support for District technology needs.  

Board approval needed for service agreements.

Approve contract with GigaKOM for technology products and maintenance support.

Expense of $190,752 which the District is pursuing E-Rate discounts for.  Cost to be funded through Measure H Facilities Bond for Technology improvements.  

Staff recommends approval of services with BorderLan for technical support, updates and maintenance related to tech firewall.

 BorderLan was selected through staff and our erate consultant, LearningTech, to acquire Fortinet firewall and provide technical and maintenance support.

Board approval needed for service agreements.

Approve Agreement with BorderLan.

Expense of $103,495,50 of which $56,827.57 is erate eligible for reimbursement.  Cost to be funded through Measure H Facilities Bond for Technology improvements.

Staff recommends approval of Agreement with Silicon Valley Bicycle Coalition to provide bicycle safety workshop and organized bike rides. 

Silicon Valley Bicycle Coalition will provide a bicycle skills training and safety workshop at White Oaks and Brittan Acres as a proactive measure to prepare students attending Arroyo School in 2016-17.

Board approval needed for service agreements.  

Approve Agreement with Silicon Valley Bicycle Coalition.

Expense of $1,578 to be funded through District General Fund.

Staff seeks approval of minutes from Regular Board Meeting held on April 28, 2016.   

Motion to approve minutes from April 28, 2016.  

Staff seeks approval of minutes from Special Board Meeting held on May 16, 2016 .

Motion to approve minutes from May 16, 2016  .

Staff recommends approval of service Agreement with Beth Robertson for communication and marketing services.

At its meeting of April 22, 2016, Trustees agreed to proceed in retaining a consultant to provide communication and marketing services for the Board and District.

Board approval needed for service contracts.

Approve service Agreement with Beth Robertson for communication and marketing services.

Expense of $16,000 to be funded through the District's General Fund.

Staff recommends approval of proposal for services with Cornerstone Earth Group to provide Preliminary Environmental Assessment (PEA) Report for the Tierra Linda/CLC Campus Rebuild Project.

A PEA is required by the Department of Toxic Substances Control (DTSC) in order for the CDE to approve of potential state funds for new construction and modernization projects.

Board approval needed for service proposals and agreements.

Approve proposal for PEA with Cornerstone Earth Group.

Expense of $22,290 to be financed through the Measure H Facility Bond.

Staff seeks Board approval of the MOU with Woodside Elementary School District for educations services for a special education student.

As a district, we have been able to create a wider continuum of supports and services in-house.  In addition to bringing students back who were previously served in programs outside of our district, we also are able to support other neighboring districts students who need such programming (and their district does not offer such a class and/or services).

Staff recommends Board approval of the MOU with Woodside Elementary School District as presented by staff.

This is a positive impact on the budget as it brings in revenue.

Staff will share process and decision by K-5 Math Adoption committee during the 2015-2016 school year in preparation for future adoption by the Board.

Beginning in 2014-2015 school year, a K-5 Math Adoption committee was launched to identify new CCSS-aligned math curriculum.  Representatives of all grade levels and elementary sites were on the committee. Two curriculum were selected to pilot during the 2015-2016 school year. After completion of the pilots, the committee convened along with administrators to determine the selected curriculum, Math in Focus.

This does not impact this year's budget but will be a large expenditure for 2016-2017 and 2017-2018 school years for both purchasing of curriculum and staff development.

Staff will provide the Board with the final draft of the LCAP for Board review in preparation for future adoption later this month.

In follow-up to the last Board meeting, staff will present a draft of the new 2016-2019 LCAP.

Throughout this year, District and site administrators have been working with staff, students, parents, and other stakeholder groups to analyze, review and update this past year's  LCAP. 

This was posted for public inspection on Monday, June 6th and is brought to hearing as well today.

** JUNE 8 2016 AT 4:29PM - Handout for the board meeting was posted.  

No direct impact; however, decisions and goals within the LCAP due have significant fiscal implications in the out years.

Board discussion regarding 2016-17 Budget.

Staff will present 2016-17 budget highlights and Multi-year projection.  Increases in PERS and STRS employer contributions significantly impact financial projections in 2017-18 and 2018-19 leading to decreases in fund balances and lower reserve levels.  While the health of district finances are strong in 2016-17 with a projected 12.68% reserve level, the "out years" look weak with 8.93% and 4.04% reserve levels for 2017-18 and 2018-19, respectively.

Staff will need to address and provide concrete recommendations for the Board in preparation of 1st interim discussion as to measures to reverse this trend.

The Board is required to adopt a budget by June 30, 2016 with a public hearing for both the Budget and Local Control Accountability Plan (LCAP).  This is the first discussion of the 2016-17 budget and changes presented in the Governor's May Budget Revision.  Staff will return with a final 2016-17 Budget for formal Budget Adoption on the June 23rd Board meeting.

Discussion

Staff recommends the Board approve to adopt the Integrated Model for the Next Generation Science Standards for Middle Schools.

At the last board meeting, staff provided the board with the opportunity to discuss integrated versus traditional approaches to NGSS integration.  As discussed at the last board meeting, staff is recommending an integrated model and is seeking board approval. 

Staff recommends the Board approve to adopt the Integrated Model for the Next Generation Science Standards for Middle Schools.

Approval of Site and Facilities Lease Agreement with Alten Construction for Tierra Linda/CLC Campus Rebuild site development.

At its meeting of April 14, 2016, Trustees approved of preconstruction services with Alten Construction for TL/CLC/Upper 4-5 Elementary School construction and modernization.  The attached Site Lease and Facilities Lease agreements are submitted for Board approval to execute site development work.  The guaranteed maximum price for this increment 1 of the project is $3,700,000.

**June 7, 2016 Updated Site Lease Agreement and Facilities Lease Agreements attached**

Board approval needed for contractual agreements.

Approve Site and Facilities Lease agreements with Alten Construction.

Guaranteed Maximum Price of $3.7 million for site development financed through the Measure H Facility Bond.

Resolution authorizing $9.0 million in refunding bonds to capture debt service savings.

The District's Election 2005, Series 2008 will be callable October 1, 2016 and carry above-market interest rates of 4.91%.  These bonds can be replaced with new, lower interest rate refunding bonds at approximately 3.62% resulting in interest rate savings of about $1.241 million.  These savings would be achieved without extension of original bond term of 4/1/33.

Board resolution needed for bond refinancing.

Approve Resolution No. 28:15/16.

Debt service savings of about $1.241 million for San Carlos taxpayers.

This is annual resolution that the County Office of Education requires each district to have on file.

Year end budgetary increases and transfers for fiscal year 2015-16 will be completed and reported with the District's Unaudited Actuals in September, 2016.

Staff seeks approval of Resolution #27:15/16 - Budgetary Increases and Transfers at Year End.

A resolution is required in the unlikely event that the County Office of Education needs to adjust an account in order to meet the requirement of E.C. 42600.  In the event that a current year obligation needs to be paid and the payment of such would place a major object code in a negative balance situation, the county would be authorized by the district to use unappropriated dollars to adjust the budget as needed.