Staff seeks Board approval of revised contract with All Hands In for behavioral services

Staff recommends Board approval of revised contract with All Hands In as proposed by staff. 

The contract increased by $10,560.00; however, this increase is still part of the adopted budget. 

Staff seeks Board approval of contract with AVID Translation for translation services

Staff recommends Board approval of proposed contract with AVID Translation. 

This is a second contract with AVID because we increased the current PO/Contract by $1,000.00. This contract is still within the adopted budget.

Staff seeks Board approval of revised contract with All Hands In for behavioral services

Student continues to need specialized behavioral supports and as such the contract was revised to align with identified IEP needs.

Staff recommends Board approval of proposed revised contract with All Hands In for behavioral services

This revised contract increased by $880.00 and it is an increase to the budget by $880.00. 

Staff seeks Board approval of Agreement with SMCOE for Jones Gulch Outdoor Education.

This has been a long-standing outdoor education event for fifth grade students.  This agreement covers Arroyo 5th graders and Tierra Linda 5th graders for the 2016-2017 school year.

Staff recommends Board approval of presented agreement with SMCOE for Jones Gulch Outdoor Education

This is annually in the budget.

Staff seeks approval of hazardous materials building survey proposal form Ninyo & Moore as part of the TL/CLC campus modernization/reconstruction project.

As part of the TL/CLC campus modernization/reconstruction project, a hazardous building material survey (HBMS) must be completed before construction work begins.  Ninyo & Moore was selected through the RFQ process in the identification of specialized consultants for FMP related projects.

Board approval needed for service contracts.

Approve Ninyo & Moore proposal for hazardous building materials survey as part of the TL/CLC campus modernization/reconstruction project.

Lump sum is $12,000 to be funded by Measure H Facility Bond Fund.

Staff seeks Board approval with independent contractor Kristina King for musical services at Heather Elementary School.

A number of Heather faculty members submitted a application from the SCEF Educator Innovation Fund for a project which combines the performing arts with language arts.  This project will provide students with a variety of reading, writing, listening and speaking opportunities.  Children will participate in developing a script and working on presentation skills.  As part of this project a musical director and choreographer is needed which will be provided by Ms. King.

Board approval needed for service contracts.

Board approves of independent contractor agreement with Kristina King for musical services at Heather Elementary School.

Funded through SCEF Educator Innovation Fund not to exceed $600.

Staff seeks Board approval of grant from Jewish Community Foundation for Ability Awareness Week

The First Annual Ability Awareness took place the week of March 14-18 which was very successful in its inaugural year. 

The representatives of SEDAC (Special Education District Advisory Council) worked with PTA and principals to support teachers and counselors with lesson ideas and materials. A binder and a kit with activities was created for each school as a resource. The county office teacher of the visually impaired created lessons on braille to share with all. Legarza created gross motor activities to demonstrate how a person with a disability can play games with adaptations. This was a big hit! The librarians created activities to share with students. The middle schools showed videos and had discussions as a follow up.

A few of the highlights included barnyard animals from Animal Assisted Happiness, a puppet show for Heather and Arundel elementary schools and a presenter from Canines for Disabled Kids. Animal Assisted Happiness is a non profit group that brings barnyard friends to schools bringing moments of happiness and smiles to students with special needs or other challenges. Community Gathpath put on puppet shows to educate through puppeteering about people with disabilities. The presenter from Canines for Disabled Kids provided a culminating activity on Thursday night as she shared her own experiences of how she was able to access the world with the help of her loyal dog.  

Thanks to the support of the SEDAC committee members, administrators and staff we had a successful week of increasing ability awareness, empathy and knowledge and intend to use this gained knowledge to plan for next year's events. 

Staff received a generous donation to support the district's Ability Awareness Week during the month of March.  

Staff recommends approval of grant from Jewish Community Foundation.

This is a positive impact on the budget off-setting costs to support education of parents, staff and students around learning differences.

Staff seeks Board approval of contract with Therapy Works for occupational therapy services

Staff recommends Board approval of the presented contract with Therapy Works for occupational therapy services

This is a new contract and it is an increase to the budget by $450.00.

Staff seeks Board approval of the contract with Starfish Therapies for physical therapy services

This contract is a new contract as this student is a new student to our District and needs PT services. 

Staff recommends Board approval of the presented contract with Starfish Therapies for physical therapy services

This is an increase to the budget by $1,350.00 as it was not in the adopted budget.

Staff will present a first revision of BP 4115 and an update on the Professional Growth-Evaluation pilot conducted during the 2015-2016 school year.

The Alternative Assessment and Reporting committee revised the attached policy with feedback from administrators and the negotiations team and is presented this evening as a "first read" to the Board. 

In addition, staff will share feedback on the professional growth evaluation 2015-2016 pilot including positive findings and possible challenges. 

Overall, there was good positive feedback by both administration and teachers.  However, there was a trend for more specifics around timelines, clearer expectations about roles and having a "forcing function" of specific deadlines providing more consistency across settings.   Teachers loved the flexibility, liked the goal setting/self-reflection aspect as well as the longer process allowing them to focus on something the entire year.  Most felt they exceeded their goals or were making excellent progress toward them. 

Key "take-aways" for future planning included the importance for training for all, good communication and slight "tweaks" to the already existing binder with clear differentiation between the various employee groups (e.g. probationary/temporary, permanent meeting standards and permanent needing professional development support). 

Staff will share "next steps" for implementation of model in 2016-2017. 

Staff will present options for placing/enhancing field space at Arundel, Arroyo and Central Middle School (CMS) within the context of long-range planning and developing a Master Plan for Quality Outdoor Learning Spaces at all District school sites.  

The District has begun the process of developing a long-range Master Plan for Quality Outdoor Learning Spaces for all schools.  School site committees either have been or are being formed at each site.  In addition, a district wide committee has been formed that is looking at pedagogical and environmental considerations that should help guide the development of the Master Plan. 

The development of the Master Plan is expected to take another year to reach completion and be brought to the Board for final approval.  In the meantime, Arundel and Arroyo/CMS have immediate play and field space needs that should be addressed before the start of the 2016-17 school year.  This urgency has required an accelerated pace of planning for these sites. 

Arundel School underwent a comprehensive school community process involving students, parents and staff to determine what they would like to see put in place for the 2016-17 school year.  The Arundel School Site Council made a presentation of its findings and preferred option for a field at the December 17, 2015 Board meeting.  

 Staff has enlisted support of a community member who is a landscape engineer (and who has donated his services to the district) to provide options and cost estimates for new and expanded field spaces at Arundel School.  District architect, QKA, has provided a design for the expansion of the current field space at Arroyo/CMS.  Also being designed is a garden space situated between Arroyo and Central Middle School.   These designs will all be shared with the Board at tonight's meeting.  

** April 28, 2016 at 6:35PM - Uploaded presentation to be made to the board. 

This is a very time sensitive item, as if we are to meet our goal of having field spaces in place for these schools for the 2016-17 school year, we must have plans developed and approved, and have our contractors in place and ready to do the work by no later than the end of June.  While no approval is requested at this meeting, general direction form the Board is needed at this point in time in order to stay on track for completion of the fields by August 2016.  

Estimates for the Arundel play space range from about $150,000 to $725,000 depending on the extent of development.  The low end being a minimal amount of hard surface upgrade and grass area while the high end represents over an 11,000 square foot field and hard surface play ground upgrade.

Staff broadly estimates the Arroyo/CMS design from $200,000 to $400,000.  A key factor will be the amount of site preparation that is needed to remove existing asphalt and level the ground area.  Blach Construction has been asked to review the design and provide expected rough cost which staff will have at the time of the Board meeting.

Staff and School Board Members will discuss goals and purposes of the District's second language programs, grades 4-8.  

Staff will provide information on the following and seeks to hear Board Members' perspectives on these topics:
- A working definition of what constitutes a general elective vs. an academic elective, vs. a required class, etc.
- Why is offering a second language important for students?  What are relative successes and failures of language programs, both generally and specific to SCSD?
- Second language learning continuum for grades 4-8;  what we want students to gain from the experience, from "dabbling" to serious study 
- Potential impact of adding world language as either an elective or requirement with regard to the master schedule and budgeting
- Connections and value for/to high school language courses

** April 26, 2016 at 2:52PM - Presentation that will be made at the board meeting was uploaded.

** April 28, 2016 at 6:31PM - Final presentation to be made to the board was uploaded. 

Staff is currently recommending the addition of .4FTE to implement this new second language program, at estimated cost of $32,000.  Staff will bring more information to this meeting about potential costs if we are to expand the program beyond this.  

Trustees will be presented a framework for discussing communications objectives and strategies and will be asked to provide general direction for future communications plans and to steer budget development for the 2016-17 school year.  

At the last Board Meeting, the Board was presented with a communications audit and framework to consider.  The Board is now being given a summary of the key take-aways and objectives from those reports and will consider whether to invest more resources to address areas in need of improvement.  

The current recommendation is to consider a one-time, 12 month investment in a consultant (or firm) to address the items being brought to the board (see attachment).  Staff estimates potential expenditure of $20,000 between now and the beginning of the 2016-17 school year, with another up to $60,000 set aside to continue that work through the remainder of next school year.  

Staff seeks passage of Board resolution which adopts pre-qualification process for Lease-Leaseback developers.

As of January 1, 2016, AB 566 requires that developers/prime contractors for all lease-leaseback projects regardless of funding, be prequalified pursuant to Public Contract Code section 20111.6.  Prior to AB 566, lease-leaseback projects funded by local bonds only were not required to prequalify the lease-leaseback entity and subcontractors.  Since the Facilities and Site Leases have not been entered into yet for lease-leaseback projects on the Tierra Linda/CLC campus, the District will need to comply with the new pre qualification requirement.

The resolution contains a standardized questionnaire and uniform system of rating potential prime contractors based upon the completed Questionnaires in accordance with the Public Contract Code section 20111.6.

The lease-leasback project delivery method was discussed at the April 14th Board meeting and is the intended method the District plans to use for the Tierra Linda/CLC campus rebuild project.

Board resolution adopting pre qualification process for lease-leaseback developers needed in order to comply with lease-leaseback construction project delivery method.

Approve Resolution number 23:15/16 of the San Carlos School District adopting pre qualification process for lease-leaseback developers.

Staff seeks passage of Board resolution which adopts a pre-qualification process for MEP (Mechanical, Electrical & Plumbing) subcontractors for Lease-Leaseback projects.

As of January 1, 2016, AB 566 requires that first-tier MEP (Mechanical, Electrical and Plumbing) subcontractors for all lease-leaseback projects regardless of funding, be prequalified pursuant to Public Contract Code section 20111.6.  Prior to AB 566, lease-leaseback projects funded by local bonds only were not required to prequalify the lease-leaseback entity and subcontractors.  Since the Facilities and Site Leases have not been entered into yet for lease-leaseback projects on the Tierra Linda/CLC campus, the District will need to comply with the new pre qualification requirement.

The resolution contains a standardized questionnaire and uniform system of rating potential MEP subcontractors based upon the completed Questionnaires in accordance with the Public Contract Code section 20111.6.

The lease-leasback project delivery method was discussed at the April 14th Board meeting and is the intended method the District plans to use for the Tierra Linda/CLC campus rebuild project.

Board resolution needed that adopts pre qualification process for MEP subcontractors in order to comply with lease-leaseback construction project delivery method.

Approve Resolution number 24:15/16 of the San Carlos School District adopting pre-qualification process for MEP subcontractors for lease-leaseback projects.

Staff seeks Board approval of contract with Community Gatepath for AAC services

We have contracted with this vendor for some time for AAC services as we do not have this expertise in-house.

Staff recommends Board approval of the presented contract with Community Gatepath for AAC services.

This is an increase to the budget by $3,130.00 as it was not an anticipated cost.