Staff seeks Board approval of 7th grade Yosemite Trip

Board Policy 6153, requires for school-sponsored trips involving out-of-state, out-of-country, or overnight travel shall be submitted to the Superintendent or designee. The Superintendent or designee shall review the request and make a recommendation to the Board as to whether the request should be approved by the Board. Staff seeks Board approval of this school-sponsored trip.

Staff recommends Board approval of Study Trip Form as presented by staff for .

Staff seeks Board approval of contract with Music For Minors for Glee Program at Brittan Acres

Brittan Acres school requested this extra programming for Glee choir.

Staff recommends Board approval of proposed contract with Music For Minors

Staff seeks approval of minutes from February 25, 2016 board meeting. 

Motion to approve minutes from February 25, 2016 board meeting. 

Staff seeks approval of minutes for February 11, 2016 board meeting. 

Motion to approve minutes for February 11, 2016 board meeting.

Staff seeks approval of gift for Heather Elementary School.

Donation from Target Corporation.

Board Policy requires any gifts/donations to the District be approved by the Board for acceptance.

Staff recommends acceptance of gift.

Gift of $328.08 to Heather Elementary School.

Staff seeks approval of gift for Heather Elementary School.

Donation from Wells Fargo Community Support Campaign.

Board Policy requires any gift/donations to the District to be approved by the Board for acceptance.

Staf recommends acceptance of the gift.

Gift of $188.46 to Heather Elementary School.

Staff seeks approval of gift for CMS.

Donation from Target Corporation.

Board Policy requires any gifts/donations to the District to be approved by the Board for acceptance.

Staff recommends acceptance of gift.

Gift of $596.00 to CMS.

Staff seeks approval of gifts for White Oaks Elementary School.

Donation from Target Corporation and Wells Fargo Community Support Campaign.

Board Policy requires any gifts/donations to the District be approved by the Board for acceptance.

Staff recommends approval of gifts.

Gift of $266.68 from Target Corporation and $42.00 from Wells Fargo Community Support Campaign.

Staff seeks approval of gifts for Brittan Acres Elementary School.

Donations from Target Corporation and Wells Fargo Community Support Campaign.

Board policy requires any gifts/donations to the District be approved by the Board for acceptance.

Staff recommends acceptance of gifts.

Gift of $232.20 from Target Corporation and $1,000 from Wells Fargo Community Support Campaign.

Staff seeks Board approval of contract with PALS for behavioral services

Staff recommends Board approval of revised contract with PALS as presented by staff

Staff seeks Board approval of contract with TK Waugh & Co for hearing and vision services

While we have contracted for replacement of our District nurse while she is out on leave, the contracted provider does not have the required certifications to conduct hearing & vision screenings.  As such, we have to supplement this contract with this vendor who will conduct these screenings for the remainder of this school year. 

Staff recommends Board approval of the presented contract with TK Waugh & Co. for hearing and vision screenings.

This was an unexpected cost and thus was not in the adopted budget.

Staff seeks approval of soil sampling and classification proposal from Ninyo & Moore as part of the TL/CLC campus renovation project. 

As part of the TL/CLC campus renovation project and soil excavation, soil samples and classification must be performed and analyzed per the California Department of Toxic Substances Control (DTSC).  Ninyo & Moore was selected through the RFQ process in the identification of specialized consultants for FMP related projects.

Board approval needed for service agreements.

Staff recommends approval of the Ninyo & Moore proposal  of soil sampling and classification as part of the TL/CLC renovation project.

Scope of service is $13,070 to be financed by the Measure H Facility Bond.

Staff seeks approval of pre-construction services with Alten Construction for TL/CLC campus new construction and modernization projects.

Four construction firms were interviewed for construction services regarding the TL/CLC campus new construction and modernization projects.  Alten submitted the lowest estimated cost for which the District is now engaging them in pre-construction services.

Board approval needed for service agreements.

Staff recommends approval of Alten Construction pre-construction services for TL/CLC campus new construction and modernization projects.

$20,000 fee to be funding through Measure H Facilities Bond.

The Board will consider approval of the updated job descriptions for Unrepresented employees.

Supervisory staff have updated the Data Systems Manager and Psychologist job descriptions to reflect current duties and responsibilities.

The Board will consider approving the updated CSEA job descriptions and titles as presented.

During the 2014-15 school year, a Job Descriptions Committee was formed with the purpose of updating the Classified School Employees Association (CSEA) job descriptions, job titles and to ensure that the salary range placement within the CSEA salary schedule was competitive when compared to similar neighboring school districts.

The Job Descriptions Committee met regularly to produce initial drafts of  2-3 job descriptions per month, using sample job descriptions from similar school districts and also using the Edjoin.org job descriptions library.   Once initial drafts were produced, they were shared with the CSEA employees and the Supervisory staff.  All recommendations and suggestions for both job description language and titles were taken in consideration when producing the final drafts.    All salary range placements were found to be competitive when compared to like positions in similar neighboring school districts.  All presented job descriptions and titles have been approved by both the District's CSEA chapter 263 and the Regional CSEA office.

CSEA Updated Job Descriptions & Titles

District Office Registrar/Front Office Clerk  (previously Staff Secretary II)

Driver/Maintenance Assistant

Elementary School Secretary (previously School Secretary II)

Food Service Assistant

Grounds Maintenance Worker I

Grounds Maintenance Worker II

Head Day Custodian  (previously Head Custodian)

Human Resources Assistant   (previously Account Clerk III)

Instructional Aide

Lead Day Custodian 

Library Technician

Maintenance Mechanic

Maintenance Painter/Carpenter

Middle School Secretary  (previously School Secretary II)

Custodian II  (Mid Day/Night)    (previously Custodian II)

Nurse Para-Educator

Payroll/Benefits Specialist   (previously Account Clerk IV)

Physical & Nutrition Educ. Liaison

Purchasing /Accounts Payable Clerk    (previously Account Clerk III)

Special Education Office Assistant   (previously Office Assistant II)

Special Education Para-Educator

Special Education Secretary    (previously Staff Secretary II)

Technology Associate

Technology Network Systems Specialist   (previously Lead Technology Support Assistant)

Technology Support Assistant

The Board will consider approving two new positions to join the CSEA union and approve the clarification language regarding first consideration criteria.

The California School Employees Association (CSEA) has reached a tentative agreement with the San Carlos School District to add two new positions to the CSEA union chapter 263.

 CSEA added positions:

Literacy/Instructional Associate 

Agreed CSEA salary range is 24.  However, the four current employees will be allowed to maintain their current hourly rate outside of the CSEA salary schedule.  All new hired employees will be placed in range 24.  

STEM Materials Associate  (STEM = Science, Technology, Engineering and Mathematics)

Agreed CSEA salary range is 20.  There is only one employee in this position and employee will be placed in salary range 20.

The CSEA bargaining agreement will be applied retro-actively to the beginning of the 2015-16 school year for all positions.

Language Clarification:

It was also clarified that article 16.1 - "First Consideration" will only be applied to those bargaining units members who meet the minimum qualifications as specified by the job description.

Approve two new positions to join the CSEA union and approve the clarification language regarding first consideration criteria.

The SCCLC's 2nd Interim Report is presented as a part of the District's oversight responsibilities.

The District has financial oversight responsibility for the San Carlos Charter Learning Center (SCCLC).  This review is part of that requirement. It should be noted that SCCLC's 2nd Interim reserve level is 28.74% of total expenditures compared to adopted budget of 24%, reflecting a strong financial position. Attached are the SACS (Standardized Account Code Structure) Alternative Form prepared by SCCLC and Second Interim recent budget reports.

This is information item only, no action is required.

The San Carlos Charter Learning Center 2015-16 Second Interim report is presented to the Board as an information item.

There is no fiscal impact at this time to the District.

Superintendent Baker will report on progress made on the Audit and Communications Framework commissioned by the District.  Consultant Neha Gohil-Singh will be present to summarize findings and engage in a Q&A session with the Board.  

In the fall of this school year, School Board Trustees requested that the District engage a consultant to identify issues and make recommendations for a communications plan.  District goals for this year included having the plan presented to the Board in April with intent to make a decision as to whether further efforts and resources should be employed.  Trustees are asked to read the attached documents and come prepared with clarifying questions.  As this is a Presentation/Information item, it is expected this item will be brought back as an Discussion/Action item at the April 28 Board Meeting.  

Staff will review current status of recommended Block Scheduling and the potential impact on budget and staffing if SCSD is to increase elective options and additional math support at both middle schools.   

Over the past two school years, both Central and Tierra Linda Middle Schools have been designing and piloting alternative master scheduling.  Most recently, the schools have been engaged in conversations with students, staff, and parents about the relative value and challenges with implementing a "modified block" schedule, in order to, among other things, provide additional support for students in math and allow students to increase the number of electives they might take, including the possibility of providing more second language instruction.  

Staff will present information on discussions by parents, staff, and the Alternative Pathways Committee members with regard to Homework and Out of School Learning.  Trustees are asked to consider feedback from these various constituents and then provide input on the criteria being considered by the Committee as it works to draft a Board Policy to bring back to the Board in both May and June. 

** 4/14/16 at 4:29PM the Board presentation was posted. 

Staff will present update on plans for new construction and modernization of Tierra Linda/CLC campus.

Construction activity will be turning towards the TL/CLC campus this summer with the completion of CMS (August 2015) and Arroyo (August 2016).  Staff wishes to provide the Board an update on new construction and modernization plans of Tierra Linda Middle School, the Charter Learning Center and 4-5 Upper Elementary School.  Further, given that there are two new recently elected trustees that have not been a part of previous discussions and presentations regarding the Facilities Master Plan and capital improvements, it is important to provide the historical and financial context of the Plan and district wide goals in creating 21st Century Learning Environments.

Staff will also review the construction schedule and its recommendation to engage Alten Construction as the construction partner for the TL/CLC campus projects.

Staff seeks Board affirmation regarding District plans for new construction and modernization of Tierra Linda/CLC campus and engagement with Alten Construction in a Lease-Leaseback Construction Agreement.

Board affirms District plans for new construction and modernization of Tierra Linda/CLC campus and engagement in pursuing a Lease-Leaseback Construction Agreement with Alten Construction.

A total of $24.8 million has been allocated for the TL, CLC, and Upper 4/5 Elementary School projects.  Four potential Lease-LeaseBack construction partners were interviewed to provide estimates based on QKA's (Project Architect) DSA submitted drawings.  Alten Construction presented the lowest construction cost of $20.4 million.  When soft cost are added, this estimate comes closest to meeting project scope relative to budget.

The Board will consider approving Resolution # 22:15-16 authorizing Job Description related duties to the Superintendent.

 As permitted by Education Code, the Governing Board has the ability to delegate to the Superintendent the tasks of reviewing, revising, evaluating, updating, and correcting job descriptions of all District employees, except for those employed by contract.  

If such delegation is approved, the Board will retain ultimate responsibility over the performance of these duties, consequently, the Superintendent would report on an annual basis on changes made to existing job descriptions.  The Board would retain its authority to review employee job descriptions, and to make changes to job descriptions regardless of whether they have been approved by the Superintendent.  

The Board would continue to perform the duties of creating and eliminating all positions in the District, including by reducing or eliminating particular kinds of service.

Approve Resolution 22:15-16 - Delegating Certain Duties to the Superintendent.

The Board will consider approving the revised Enterprise Salary Schedule, the Preschool Lead Supervisor and Preschool Site Supervisor Job Descriptions.

The presented Enterprise Salary Schedule was revised to include the new SMART-E Assistant Program Director position and the title revision to the SMART-E Administrative Assistant position (previously SMART-E Secretary).  Both Job Descriptions were Board approved during the March 24, 2016 Board Meeting.

The title of the "Associate Director of SMART-E Programs" has been revised to "Director of SMART-E Programs".  Salary remains unchanged.

In addition, the Preschool Director is requesting approval on two title modifications for two current positions.  

The current Preschool Lead Teacher would be reclassified as a Preschool Lead Supervisor.  The revised job description would assign the position the additional responsibilities of:

• Overseeing the weekly curriculum planning at each preschool site (3 preschools beginning the 2016-17 school year)
• Creating monthly snack schedules
• Overseeing all supply shopping
• Planning of summer schedules
• Preparing assessment packets

Since a new Preschool site will be opened beginning the 2016-17 school year, it is required that a Preschool Site Supervisor be present at the site at all times in order to obtain and maintain the Preschool License. The attached red-line Preschool Site Supervisor job description lists the seven additional duties assigned beyond those of a Preschool Teacher.  A current Preschool Teacher would be reclassified as a Preschool Site Supervisor.  

The attached Enterprise Salary Schedule also reflects these two new Preschool titles and their corresponding salary range.