Staff seeks Board approval of revised contract with All Hands In for behavioral services.

This student requires continued services and while the contract has increased, it was anticipated and is in the adopted budget.

Staff recommends Board approval of submitted revised contract with All Hands In for behavioral services for Student 22

This increase was anticipated and is part of the adopted budget.

Staff seeks Board approval of revised contract with All Hands In for behavioral services.

This contract with All Hands In was posted on the 10/22/15 Board Agenda. The contract is is being reposted because there was a clerical error to the the total of the original contract. The wrong total was 24,904.00 and the correct total is 12,232.00.

Staff recommends Board approval of submitted revised contract with All Hands In for Student 20 behavioral services.

This contract is part of the adopted budget.

Staff seeks Board approval of revised contract with PALS for behavioral services.

This contract is a revision and it is part of the adopted budget as student 13a services have stayed the same but just extended for the rest of the year.

Staff recommends Board approval of submitted revised contract with PALS for Student 13a for behavioral services.

None as it was part of the adopted budget.

Staff seeks Board approval of revised contract with Starfish Therapies for physical therapy services.

Staff recommends Board approval of submitted revised contract with Starfish Therapies for Student 2 physical therapy services.

This contract is a revision and it is an increase to the budget, as 10 hours per year has been added to the ISA.

The Board will consider approving the new two-tiered SMARTE substitute salary rates.

Currently, the SMART-E After School Program substitutes have been following the classified substitute precedent of being paid at Step A or 1 of which ever position they substitute for; however, since the SMART-E substitutes often shift among many sites and positions, it is difficult to keep track each sub's hourly rate per position worked.  Therefore, the SMART-E Director is requesting to categorize her substitutes under two categories:

Entry level Substitute - Minimum 1 year experience working with children in an education or recreation setting

Experienced Substitute - Minimum 2 years experience working with children in an education or recreation setting and has earned an AA degree or higher

Once the SMART-E subs have been categorized in either level, they will be paid the designated substitute hourly rate regardless of which SMART-E position they substitute for.

This change is only for the SMART-E After School Program, the Preschool Enterprise program wishes to continue following the classified substitute precedent.

 Staff made the Board requested edit regarding the use of the word "sufficient" under the heading "Request for Leave".

 ---------------------

 This is a new administrative regulation reflecting new Title 2 Regulations which amends the definition of "serious health condition," medical certification of the need for the leave, and refusal to reinstate an employee if the leave was fraudulently obtained by the employee. Regulation also reflects a new law (SB 1306, 2014) which revises the definition of marriage and thus affects the definition of "spouse."  This new administrative regulation was compared to both the CSEA & SCTA agreements to ensure zero discrepancies, it rather confirms the bargaining agreements and grants required law provisions to unrepresented employees in each group category.

Staff seeks Board approval to dispose of surplus furniture from old Central Middle School site.

As part of the development of the new CMS building, new 21st C Learning furniture was purchased to install once the building was operational.  Furniture from the old CMS site was stored in on site containers during construction until it could be determined what could be repurposed for new school or other District Schools. Other site principals reviewed the inventory and selectively choose some items for their schools.  In addition, some furniture was stored at the Maintenance corporation yard which has also been reviewed.

The attached photos and inventory is what is being deemed as disposable items that are unclaimed by other schools.  Stored furniture at Maintenance corporation yard includes the following: 118 desks; 17 chairs; 6 file cabinets; 4 two door cabinets; 4 misc. tables.

Board approval needed for disposal of surplus property.

Approve disposal of surplus furniture from old Central Middle School site and Maintenance Corporation Yard.

The District is spending about $650 per month on the rental of storage units which is mostly full of disposal surplus furniture.  Staff recommends disposal of such furniture in order to expedite removal of storage units.

Board approval for SMART-E Preschool proposed rates for Fall 2016.

In preparing for registration for Fall 2016, the SMART-E Preschool Program Director surveyed other local preschool providers as to current program rates (attached).  It was determined that the SMART-E Preschool Program is priced under market relative to its competitors and program value.

The three preschool programs in San Carlos (not including SMART-E) are currently priced at $1,535 for 5 full days compared to SMART-E at $1,350.  Two are priced $275 to $350 more than SMART-E current rates.  Further, SMART-E Preschool did not increase its rates for the 2015-16 year.  Taking all five (San Carlos and neighboring) programs into account, the 5 full day monthly average is $1,511.  At this time, staff cannot ascertain what neighboring rates will be for Fall 2016.  

The proposed rates reflect $100 increase for full day service (7:30 am - 5:30 pm), rising from $1,350 to $1,450 for five full days on a monthly basis - about 3.7% on annualized basis.  

Board approval needed for new proposed rates.

Approve SMART-E Preschool Fall 2016 Proposed Rates.

The proposed rates will generate approximately $75,000 in additional income contribution from the Enterprise Fund to the General Fund.

Staff seeks Board approval of SMCOE 2015-2016 SMEDCENTER Portal Agreement with White Oaks School.

This portal access provides one point entry for staff and students to access educational online resources.

Staff recommends Board approval of submitted SMCOE 2015-2016 SMEDCENTER Portal Agreement with White Oaks School for access to online educational resources.

Staff seeks Board approval of revised contract with AchieveKids for educational tuition and services.

This contract is revised and reflects increased services for a special student based upon needs.

Staff recommends Board approval of submitted revised contract with AchieveKids for educational tuition and services.

This revised contract reflects an increase of $22,000 from the adopted budgeted amount as services and supports were increased recently due to student need.  

Staff provides the Board with quarterly report on the status of Williams related complaints.  This report is for the period October 15, 2015-December 31, 2015.

Each district is required to send a copy of this report to the County Superintendent after is has been submitted and publicly reported to the Board of Trustees.  The District had no Williams Complaints during the period of 10/15/15-12/31/15.

Staff submits it Williams Quarterly Report per Ed code 35186 and Board policy - no complaints filed.

Staff recommends Board approval of submitted Williams Report submitted to Board.

None

Staff seeks Board approval of contract with Astrid Rieber for speech/language assessment services.

This contract was added to for a bilingual assessment as the District does not have any staff who have the appropriate credential and skills to conduct this assessment.  As such, we have to contract with an outside vendor.

Staff recommends Board approval of submitted contract with Astrid Rieber for assessment services.

This is an increase to the adopted budget as it was not an anticipated expenditure.

Seek approval of minutes from Board Retreat held on January 22, 2016.   

Motion to approve minutes from Board Retreat on January 22, 2016.  

Staff seeks approval of minutes from Regular Board Meeting held on January 14, 2016.   

Motion to approve minutes from Regular Board Meeting on January 14, 2016.

Approval of Lease Leaseback Agreement with Rodan Builders, Inc. for LEAP portable remodel.

One of the existing Heather modulars was repurposed for LEAP use as part of the LEAP Preschool Program relocation to the Heather Elementary School site.  Required work to make this modular program and DSA acceptable included adding toilet and specialty accessories, utility connections and site work, exhaust fan and venting, plumbing and other various other upgrades.

Working with the District's Owner Representative, several firms were considered for this project to be completed over the winter break.  Rodan was selected due to its competitive pricing, recommendation by other districts, timeliness and superior work it has done on past District projects. 

Board approval needed for service/construction contracts.

Approve Lease Leaseback Agreement with Rodan Builders, Inc. for LEAP modular remodel.

Guaranteed maximum price of $115,000 to be funded through the Measure H Facility Bond.

Staff seeks Board approval of contract with Julia Nemchuk for speech/language assessment and  translation. 

This contract is for a bilingual assessment of a special needs student whose primary language is Russian. According to law and best practices, assessment in the student's primary language is required to determine skills and eligibility. Given that we do not have a Speech-Language Pathologist within the district with the appropriate language background and skill set , we are obligated to contract with an agency or private vendor to conduct such an assessment.  

Staff recommends Board approval of submitted contract for translation services by Julia Nemchuk

This is an increase to the adopted budget as it was not an anticipated expense.

Various warrants are processed during the course of the year, which the Board of Trustees is required to approve. A warrant report is included on the consent agenda for period of time for the Board to review.

Staff seeks approval of the Warrant Report

Staff will provide a high level review of the Governor's proposed 2016-17 and its impact on SCSD.  New enrollment projections and their potential impact on the budget will be included. 

Staff will update the Board on the Governor's proposed 2016-17 budget and its impact on SCSD in preparation for 2nd Interim Report.  Updated enrollment projections will also be reviewed and estimated budget impact.

Staff wishes to update the Board on the Governor's proposed 2016-17 budget and current enrollment projections.

Staff will present an overview of Next Generation Science Standards (NGSS) and progress to date within the district on planning for implementation, with a focus on the difference between the discipline-specific vs. integrated approaches to implementation of NGSS.

The Board will be asked to take action by the end of this school year on which approach (integrated or discipline-specific) our district will adopt.  Tonight's discussion is merely informative and is intended to provide an opportunity to answer clarifying questions in these regards. Tonight's conversation is merely a first step toward taking this final action.  

Staff seeks input and possible approval of revised BP and AR 5141.4 Child Abuse Prevention and Reporting.  

This policy is updated to reflect new law (AB 2016) which authorizes districts to provide students with instruction in sexual abuse and sexual assault awareness, also new law (AB 2560) which requires applicants for a new or renewed credential to sign a statement that they understand their obligations as mandated reporters, and new law (AB 1432)  which mandates staff training regarding the duties of mandated reporters.

Staff recommends Board approval of revised BP and AR 5141.4 Child Abuse Prevention and Reporting.  

None.

Staff seeks input and possible approval of Exhibit 3580-District Records.

Staff brought a revision to this policy in January, 2014.  While there are no recommended changes proposed to this Board Policy itself, County Counsel has recommended changes to the Exhibit referenced in the BP.  It is this Exhibit that is being addressed tonight.    

Staff recommends Board approval of Exhibit to BP 3580-District Records, as presented.

None.

Board will be asked to consider the approval and adoption of revisions to Board Policy and Exhibit 4040 - Employee Use of Technology.  Staff further recommends deletion of Administrative Regulations 4040 - Employee Use of Technology. 

The Board Policy 4040 has been updated to delete outdated section on use of cell phone or mobile communications device, clarify that the use of a password does not give an employee a reasonable expectation of privacy, and added material formerly in AR 4040 regarding accessing/posting harmful matter and employees' responsibility to report security problems or misuse of district technology.

Administrative Regulation 4040 is recommended for deletion, since it is replaced by new Exhibit 4040, which presents the Acceptable Use Agreement.

Approval of Revision to BP 4040 - Employee Use of Technology.

Approval of Deletion of AR 4040 - Employee Use of Technology.

Approval to Adopt EX 4040 - Employee Use of Technology.

None

Staff seeks Board appointment of committee members to Surplus Property (7-11) Advisory Committee.

At its May 28, 2015 meeting, the Board approved the formation of a Surplus Property (7-11) Advisory Committee and adopted the Committee's Protocol and Scope (see attached).  Specific properties the Board charged the Committee to advise on the potential use or disposition include the lower western sloping side of Heather Elementary School; the area where tennis courts are currently located at upper Arundel Elementary School; and the District Office.

The District is in the process of reaching out to community and staff members to join this committee.  Michael Field, Michele Francesconi, Allison Liner and Hazel Stabinsky have agreed to participate (brief bios attached).  Staff will soon bring other names forward for formal approval until the Committee reaches at least its minimally required size of 7 members, with representation from each of the specified categories.

**February 11, 2016 at 3:30PM - Revised attachment was posted with the corrected name for Allison Liner.  

Board approval of committee members required.

Appoint Michael Field, Michele Francesconi, Allison Liner and Hazel Stabinsky to the Surplus Property (7-11) Advisory Committee.

None

Board members will discuss and potentially take action on nominating one to three (1-3) delegates for the 2015 CSBA Delegate Assembly Election.  

Election of representatives to the CSBA Delegate Assembly is requested by the California School Boards Association.  The Board may vote for no more than three (3) delegates.  Biographical sketches of candidates for those who submitted them are attached.  Staff will submit completed ballot once the Board has taken action.  

Approval of agreement with the City of San Carlos to perform field maintenance at Tierra Linda Middle School, Central Middle School and Heather Elementary School.

Field maintenance for TL, CMS and Heather schools was previously performed under a contract between Scenic Scapes, Inc. and four sports organizations: San Carlos AYSO, San Carlos Little League, San Carlos Youth Softball and San Carlos United ("Sports Organizations").  In July, 2015, Scenic Scapes informed the District and Sports Organizations it would no longer perform field maintenance.  In addition, the San Carlos Youth Softball informed the district it would no longer make use of the school fields and was pulling out of the consortium.

The City has a number of parks and sports fields that are heavily used by the community. The fields at TL, Central and Heather are also used by various sports groups in the community, in addition to daily school use for PE and other sports activities.  The District to date has been performing minimal maintenance on these fields. The District and City staff began discussing the possibility of combining efforts to maintain our fields, in order to gain economy of scale and uniformity of maintenance and to provide high quality fields
for school and sports group use.  In addition, the City and District are working in collaboration on a field master plan which would include TL, CMS, Heather and Arundel Schools, along with City fields.

Per the agreement, field maintenance cost will be $3,905 per month or $46,860 annually.  The District has been in conversation with the Sports Organizations regarding reimbursement of this fee in exchange for access to fields. 

Board approval needed for service agreements/contracts.

Approve agreement between SCSD and the City of San Carlos for maintenance of athletic fields at Tierra Linda Middle School, Central Middle School and Heather Elementary School.

Expense os $3,905 monthly or $46,860.  The District is working with the Sports Organizations regarding reimbursement in order to have access to the fields.

Board Resolution in support of the final plan recommended by the Four Corners Working Group for improvements along Alameda de las Pulgas in the vicinity of Tierra Linda Middle School and Carlmont High School.

In 2012, the Cities of Belmont and San Carlos, the Sequoia Union High School District and SCSD formed what became known as the Four Corners Working Group, to collaborate on solutions to the traffic problems on the Alameda de las Pulgas/San Carlos Avenue corridor.  The Working Group hired and directed a traffic consultant (W-Trans) to study the existing conditions and develop solutions to improve traffic flow along the corridor.

W-Trans facilitated numerous public meetings, evaluated several project alternatives and proposed to the Working Group a preferred alternative in late 2014.  The Working Group continued to provide direction to refine the preferred alternative and a final report was prepared in November 2015 which was presented to the Board on December 3, 2015.

Next steps include a resolution of support by the Cities of Belmont and San Carlos, the Sequoia Union High School District and SCSD.  Outside funding will be necessary to implement the plan and each agency's support for this plan is needed as an initial step to seek out such funding.  The District's resolution of support helps begin the process to move the plan forward for site planning and potential funding and grant applications.

The Board adopts Resolution No. 15:15/16 in support of the recommendations of the Four Corners Working Group for improvements along Alameda de las Pulgas in the vicinity of Carlmont High School and Tierra Linda Middle School.

Approval of this resolution does not have a direct fiscal impact.  The resolution (along with resolutions from other agencies involved) would by used in coordination with the other agencies to apply to various grant programs for construction of the Four Corners Improvements.  Many grant programs require a minimum match from the local agency for the project along with a supporting resolution.

Approval of Resolution exempting the Tierra Linda/CLC Campus Project from local zoning ordinances.

The California Legislature has recognized the state function of public school district construction projects and related land use activities by establishing that such activities fall within the jurisdiction of the State Department of General Services and the Division of the State Architect. The Legislature established a method through which K-12 public school districts can exempt themselves from local zoning and planning regulations, thereby expressly divesting jurisdiction over school construction from local agencies.  Government Code 53094 authorizes the District, by a vote of two-thirds of its Trustees, to adopt a resolution rendering local zoning ordinances inapplicable to a project and/or school sides when used for educational purposes. 

This resolution will exempt the Tierra Linda Middle School, Charter Learning Center and 4-5 Upper Elementary School at Tierra Linda Project and Project site for the City of San Carlos' zoning ordinances, including the City's Municipal Code and General Plan.  This is similar to the action the Board took regarding the CMS/Arroyo School Project.

The District must still comply with local ordinances regulating drainage improvements, road improvements and conditions, or grading.

Once approved, the District's COO will notify and provide the City of San Carlos with the District resolution overruling City zoning ordinances.  This notification must be given within ten days of adoption of the resolution.   

Board must approve resolution by two-thirds vote in oder for the Tierra Linda/CLC campus project to be exempt for local zoning ordinances.

Approve Resolution 16:15/16 exempting the San Carlos School District from zoning ordinances and regulations of the City of San Carlos.

Resolution in support of Kindergarten Through Community College Public Education Facilities Bond Act of 2016.  The measure, a $9 billion state school facilities bond to fund school construction and modernization projects throughout the state, will appear on the November 2016 ballot.

The official summary of the Act as provided by the California State Attorney General is as follows: "Authorizes $9 billion in general obligation bonds: $3 billion for new construction and $3 billion for modernization of K-12 public school facilities; $1 billion for charter schools and vocational education facilities; and $2 billion for California Community Colleges facilities. Bars amendment to existing authority to levy developer fees to fund school facilities, until new construction bond proceeds are spent or December 31, 2020, whichever is earlier. Bars amendment to existing State Allocation Board process for allocating school construction funding, as to these bonds. Appropriates money from the General Fund to pay off bonds."

The initiative language retains the current funding partnership between the state and local entities, where eligible school districts raise local dollars then apply for matching state funds to help maximize taxpayer investment.  The measure also maintains school district authority to levy fees to developers to ensure they pay their fair share of school facility costs.  The School Facility Program was signed into law in 1998.  If the measure passes, the program will continue and communities will have the the ability to upgrade aging facilities.

The last statewide school facilities bond was passed in 2006.  The state's fund to provide matching dollars to school districts that have already raised local funds for school construction projects has been depleted.

At the time the Board adopted the Districts Facility Master Plan (March 14, 2013), an estimated $125 million in facilities need was identified.  $72 million of this is being funded through the local Measure H facilities bond passed by San Carlos residents in November 2012.  The amount was based on Education Code Section 15268 statutory bonding limit of 1.25% of the District's assessed valuation.

The District currently has modernization and new construction entitlement from the state of $4.261 million in support of its planned projects.  Passage of the Facilities Bond Act of 2016 is the first step in replenishing funding of the School Facility Program for District eligibility.

Approve Resolution #17:15/16 in Support of Kindergarten through Community College Public Education Facilities Bond Act of 2016.

Potentially $4.261 million in state funds to assist in the District's facilities modernization and new construction efforts.

The Board is presented for approval the two tentative agreements between SCSD and SCTA and the 2017-18 SCSD Academic Calendar.

After successful negotiations between the San Carlos School District (SCSD) and the San Carlos Teachers Association (SCTA), the SCTA has ratified the following Tentative Agreements:

*Staffing Ratio and Preparation Time/Collaboration Time for Grades 4-5 Elementary Schools.

*Article 14 - Salary (containing the deletion of outdated language).

*2017-18 SCSD Academic School Calendar

This is the final step in the approval process in order to implement the SCTA/SCSD tentative agreements.

Approve the SCSD/SCTA Tentative Agreements and the 2017-18 SCSD Academic Calendar.

** Board meeting planning document was added on February 11, 2016 at 4:31PM.